Job Opportunities in Switzerland


September 3, 2024

Trafigura

Genève

OTHER


Assistant - maternity leave replacement until June 2025

Main Purpose:
Join our team as a key support member, providing essential secretarial assistance to our Metals Bookheads. You'll play a vital role in guiding and supporting the team on the floor, ensuring smooth and efficient daily support.

Working alongside a close-knit group of five assistants on the same floor and a larger group in the building, you'll thrive in a dynamic environment. While the standard hours are from 8:30 AM to 5:30 PM, flexibility is important, as you may occasionally need to respond to urgent queries during evenings or weekends.

If you're highly organised, able to manage a high volume of tasks, and ready to make an impact, this role is perfect for you.
Knowledge Skills and Abilities, Key Responsibilities:
Secretarial & Organisational Duties
  • Support calendar management
  • Organise external and internal meetings
  • Support on incoming telephones
  • Book complex video conferences (more than 2 locations)
  • Updating contacts in Outlook / scan business cards
  • Organisation of external events
  • Various other administrative and organisational duties on request
  • Cover of the other assistants when absent
Complex Travel Organisation
  • Organise complex travels
  • Support for visas, renewal of passports and letters of invitations to employees
  • Provide guidance to employees in case of questions on their travel schedules, visas, renewal of passports and letters of invitations
Corporate documents
  • Handle documents to sign
  • Handle notarisation/apostille of documents
Knowledge, Skills and Abilities
  • minimum of 5 years professional experience in a similar role in a demanding international environment
  • experience in assisting managers at exec. level required
  • Fluent in English and very good level of French (level C1 minimum
  • 3rd language would be an asset (Spanish, Portuguese), but not necessary for performing the role
  • Good & effective communication skills verbally and in writing
  • Strong organisational skills, capable of multitasking even under pressure
  • Able to prioritise requests
  • Able to anticipate and being proactive
  • Excellent attention to detail
  • Comfortable working accurately to tight deadlines
  • Situational adaptability, ability to deal with confidential matters
  • Resourcefulness, Resilience
  • Team worker as well as being able to work autonomously
  • MS Office (especially Outlook, Excel & Word)
Key Relationships and Department Overview:
  • Reporting directly to Assistants Team Leaders

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