Job Opportunities in Switzerland
September 3, 2024
Trafigura
Genève
OTHER
Assistant - maternity leave replacement until June 2025
Main Purpose:
Join our team as a key support member, providing essential secretarial assistance to our Metals Bookheads. You'll play a vital role in guiding and supporting the team on the floor, ensuring smooth and efficient daily support.
Working alongside a close-knit group of five assistants on the same floor and a larger group in the building, you'll thrive in a dynamic environment. While the standard hours are from 8:30 AM to 5:30 PM, flexibility is important, as you may occasionally need to respond to urgent queries during evenings or weekends.
If you're highly organised, able to manage a high volume of tasks, and ready to make an impact, this role is perfect for you.
Knowledge Skills and Abilities, Key Responsibilities:
Secretarial & Organisational Duties
- Support calendar management
- Organise external and internal meetings
- Support on incoming telephones
- Book complex video conferences (more than 2 locations)
- Updating contacts in Outlook / scan business cards
- Organisation of external events
- Various other administrative and organisational duties on request
- Cover of the other assistants when absent
Complex Travel Organisation
- Organise complex travels
- Support for visas, renewal of passports and letters of invitations to employees
- Provide guidance to employees in case of questions on their travel schedules, visas, renewal of passports and letters of invitations
Corporate documents
- Handle documents to sign
- Handle notarisation/apostille of documents
Knowledge, Skills and Abilities
- minimum of 5 years professional experience in a similar role in a demanding international environment
- experience in assisting managers at exec. level required
- Fluent in English and very good level of French (level C1 minimum
- 3rd language would be an asset (Spanish, Portuguese), but not necessary for performing the role
- Good & effective communication skills verbally and in writing
- Strong organisational skills, capable of multitasking even under pressure
- Able to prioritise requests
- Able to anticipate and being proactive
- Excellent attention to detail
- Comfortable working accurately to tight deadlines
- Situational adaptability, ability to deal with confidential matters
- Resourcefulness, Resilience
- Team worker as well as being able to work autonomously
- MS Office (especially Outlook, Excel & Word)
Key Relationships and Department Overview:
- Reporting directly to Assistants Team Leaders
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