Job Opportunities in South Africa

Regulatory & Development Administrator

Job Id: 9925

City: Durban, Kwa Zulu-Natal, South Africa

Department: Regulatory Operations

Function: Regulatory Science & Government Affairs

Employee Type: Permanent Full Time

Seniority Level: Entry level

Description: Job Title : Regulatory & Development (R&D) Administrator
Location : La Lucia, KZN

ABOUT UPL:
UPL is focused on emerging as a premier global provider of total crop solutions designed to secure the world’s long-term food supply. Winning farmer's hearts across the globe, while leading the way with innovative products and services that make agriculture sustainable, UPL is the fastest-growing company in the industry. Our successes in the field add up to powerful financials. UPL delivers results from protecting crops that translate into attractive investor value. Based on the recognition that humankind is one community, UPL’s overarching commitment is to improve areas of its presence, workplace, and customer engagement.

Our purpose is ‘Open Ag’. An agriculture network that feeds sustainable growth for all. No limits, no borders.

We are one team, for maximum impact. One team with shared goals. We have a laser-like focus on what our customers need and want, on anticipating their future needs, and on how we can create innovative solutions and experiences for them. We think outside the box and go beyond our comfort zone. We believe in agility, we mix the power of speed, with structure from process. And wherever we can, we always believe in having fun

Role Summary
Provide routine administrative support to the Regulatory and Development team in preparing submissions, data management and control over ordering of trial samples. Manage processing of invoices for all product development and regulatory related payments according to finance requirements.

Role Responsibilities

Regulatory & Development Payments

• Generation of purchase orders - & GRN
• Payments
• Invoicing
• MDO Vendor Creations for R&D

Permit Applications

• Responsible for import permit and import for export permit applications

Legalisation of Documents

• Responsible for the legalisation of documents

Sample Coordination

• Coordinate sample requests, tracking and permits locally and globally in line with the global sampling team

Dossier Files

• Preparation of dossier files for submission, including printing of file labels/dividers etc.

Courier

• Responsible for courier of documents to and from the regulator and globally

Regulatory Project Planning Meeting Minutes

• Capture meeting minutes for regulatory planning meetings

Ordering of Stationary Supplies

• Responsible to ensure that the regulatory office is stocked adequately with stationary supplies, especially supplied related to submissions to ACT 36

Tremcards

• Responsible to generate Tremcards as per supply plan

Regulatory Vault/ Archive

• Responsible to control and maintain the regulatory documents and files in accordance to approved and standardised practices

Database Management

• Responsible to ensure SDS, label and Tremcard databases and folders are current and up to date

Any Other Job-Related Details

• Samples – requests, tracking & Import permits
• Help with Labels, SDS and Tremcards to be always the latest available on a shared file with marketing, supply chain, commercial, website and to send/reply when requested.

Responsibility Weightage and % of Time Spent Matrix


Financial Accountability

• Ensure all invoices are processed and paid on time

Strategic: Strategic 5%; Tactical 95%
Number of Direct Reports: None
Number of Indirect Reports: None

Internal Stakeholders

• Regulatory specialists: Coordinate and schedule weekly collections and payments.
• Development specialists: Generate PO request forms for trials and residue samples. Make sure the invoices are paid on time.
• Finance: Follow-up on invoice processing and payments on a bi-weekly basis
• Marketing: Assist with import permits and samples for demo trials. Share labels and SDS’s when needed
• Supply chain: Issuing of Tremcards and SDS’s
• Global Sampling Team

External Interactions

• Regulatory Authorities: ACT No. 36 of 1947
• Development Trial Contractors
• Residue Testing Laboratories
• Shepstone and Wylie for legalizations
• Courier companies: Bidvest, Hazmat, SWE and DHL
• Customs and clearing agents

Knowledge, Skills and Experience Required
Two to three years of experience in individual or team orientated projects in a science-based environment

Technical Skills Requirements
Finance processes and accounts management. Experience in SAP would be an advantage. Above average competency in MS Word and Excel.

Behavioural Requirements
Detail orientated and analytical is key to meet the high level of accuracy required for regulatory compliance. Working in a solution driven environment requires a self-motivated and persistent individual with a high level of creativity to work towards fact-based problem solving. Good sense of time-management and prioritization skills to support diverse projects running in parallel.

UPL Competencies

• Adaptability & Resilience

Recognizes and is open to changing circumstances and alters behavior and scales up as necessary; increases personal awareness and appreciation of individual and cultural differences to create an open, inclusive, and accepting workplace

• Entrepreneurial Mindset

Has a creative mindset and ability to think holistically, takes calculated risks and maximizes opportunities

• Results Orientations

Acts, pursues goals with persistence and achieves results; communicates goals and vision to the team to drive enthusiasm and ambition

• Execution Excellence

Enhances the speed of execution and builds efficiency in processes, systems, and people; has sharp focus on quality-orientation

• Strategic Orientation

Demonstrates knowledge of the social, economic, and environmental factors and how they impact the business. Identifies key issues that could impact the business and develops strategy through an analytical lens / design thinking

• Building Teams and Talent

Empowers colleagues through knowledge sharing and delegation, quickly establishing rapport; provides recognition for achievements and accomplishments

• Customer Centricity

Understands the customer needs and pain points, fulfills the needs and expectations by focusing on creating value for customer