Job Opportunities in South Africa
September 27, 2024
Job Crystal
Ballito
FULL TIME
Creditors Controller
A Ballito-based retail group has an exciting opportunity for a Creditors Controller
DUTIES & RESPONSIBILITIES, NOT LIMITED TO:
Creditors – Direct Suppliers
Pay: Up to R14 000,00 per month
DUTIES & RESPONSIBILITIES, NOT LIMITED TO:
Creditors – Direct Suppliers
- Direct point of contact between the store administration department and centralised head office
- Direct point of contact between multiple suppliers and head office
- Receiving of all documentation from store administration department and review therefore, to confirm that documents are accurate and complete
- Review of transactions on accounting system to supporting documentation, to ensure that transactions were captured validly, completely and accurately
- Filing of documentation received from the operations, in an orderly manner
- Ensuring that DCPs (Disciplines, controls and procedures) have been adhered to, as it relates to documentation prepared by receiving department, cash office and admin department
- Reporting to managers on non-compliance with controls
- Reconciliation of daily sales and purchases – between the accounting system to operations system
- Preparation of creditors reconciliations and submission to manager on a pre-determined date, for review
- Resolution of outstanding supplier claims –timeously
- Highlight the documentation in the boxes for their respective store
- Agree all invoices & claim documents to the GRV Listing ensuring that name of the supplier and amounts (Gross, VAT, Net) per invoice agrees to the GRV Listing
- Agree transaction numbers per the invoice (appears on admin stamp) to the transaction number per the GRV listing
- Create a missing list to be sent back to the store admin, setting out all transactions per the GRV summary list where supporting documents were not sent to head office
- Review invoices and confirm that that the following is correct:
- The invoice is addressed to the correct registered name
- The company VAT number is stated correctly
- The GRV stamp was correctly completed by receiving staff
- Review claim forms and ensure that they were completed accurately and completely
- Tying up of invoices to the weekly statement
- Statements are imported onto Easy accounts every Tuesday and covers transaction for the prior week
- Agree details of invoices to the statement, including:
- Name of supplier
- Invoice number
- Gross Amount, VAT amount, Net amount
- Agree details of claims to the statement
- Name of supplier
- Claim number
- Gross Amount, VAT amount, Net amount
- Matching on Easy Accounts
- Match dropshipment/warehouse entries imported onto Easy Accounts by the distribution centre to the GRVs/ Claims raised by the store
- Ensure that transaction numbers of entries agree prior to matching out entries on Easy Accounts (i.e. matching must not be done solely on agreeing amounts)
- Investigate differences identified
- Reporting to Trends/ unusual items on the statement to Team Leader weekly e.g. Overcharges raised weekly for particular suppliers
- Investigate rejected claims and take action to prevent similar rejections
- Expensing of Charges on the Dropshipment and Warehouse statements
- Ensuring completeness and accuracy of monthly charges, expensed
- Reporting Charges which may be invalid to Team Leader
- Collate information and supporting documents as directed by team leader/ Financial Manager
- Capturing of month end journals eg. depreciation, expense accruals, stock
- Maintenance of the VAT Control accounts
- Analysis of income and expenses for the month, with the view to ensure completeness, accuracy, validity of information
- Analysis of income and expenses for the month, with the view to:
- Find opportunity for cost savings
- Highlight Expense trends – favourable or unfavourable
- Highlight risks as it relates to controls
- Strong Understanding of Accounting Principles
- Experience in applying Accounting Principles
- Experience in Excel Software – including basic formulas and analysis of excel worksheet
- Experience in bookkeeping and strong understanding of bookkeeping principles
- Own Transport
- Ideal for a candidate looking to advance in the Retail Sector. Candidate will be managing accounts with major suppliers in the retail sector
- Problem solving
- Good Communication Skills
- Credibility & Presence – Maintaining relationships with all store stakeholders
- Attention to detail/ accuracy/ timeliness
- Deadline Driven
- Growth Mindset
Pay: Up to R14 000,00 per month
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