Job Opportunities in South Africa

Job Advert Summary

Minimum Requirements

• Grade 12
• Certificate in Business Administration & computer skills will be beneficial.
• Good computer literacy and experience with MS Office (Especially Excel, Word and Outlook)
• Excellent numerical literacy and a good analytical proficiency.
• Minimum of 2-year experience in office administration or similar position.
• Excellent communication skills (verbal, written, in person and telephonically)
• Professional work standards
• The ability to work accurately, with extreme attention to detail.
• Valid driver’s license

Duties and Responsibilities

• General filling and recordkeeping by compiling, sorting and verifying income and outgoing documents.
• Preparing weekly hatch reports from data already processed to report to other departments and Head office on a daily and weekly basis.
• Preparing weekly document pack to be submitted to Head office. (This includes, but are not limited to weekly stock sheet, purchase requisitions, and delivery notes).
• Checking and verifying of documentation such as set notifications, hatch settings, hatch forecasts, delivery notifications.
• Prepare and verify weekly water usage report.
• Facilitating the routine monitoring paperwork for veterinarian testing and hygiene samples.
• Prepare and upkeep of Vet file for vet visits
• Facilitate the upkeep of the Health & Safety file with assistance of other supervisors.
• Facilitate all Payroll and HR documentation by gathering, reviewing and submitting such documentation to Payroll and HR department. This includes timesheets, leave notes, overtime approval, staff change forms, training registers.
• Facilitate the distribution of all Payroll and HR communications and documentation.
• Updating training material as required by management and facilitate relevant training to staff.
• Prepare a task plan for each department supervisor to ensure all the above are done and submitted on time.
• Reporting of IT related issues to the IT department and Head Office.
• Maintain Asset register for site
• Other operational tasks may be required from time to time