Head of Scheduling Department

September 17, 2024

Dar Al Riyadh

الرياض

Responsibilities:

Lead and manage the scheduling department to ensure effective planning and scheduling for all PMO projects.
Implement and oversee the scheduling processes and tools to ensure accuracy, reliability, and efficiency.
Monitor and analyze project schedules, identifying critical paths and potential risks, and providing solutions to mitigate delays.
Collaborate with project managers, engineers, and other stakeholders to develop comprehensive schedules that align with project requirements and constraints.
Provide guidance and training to scheduling and project teams, ensuring adherence to scheduling best practices and methodologies.
Oversee the supervision, management, and training of both technical and non-technical scheduling staff.
Communicate scheduling updates, concerns, and recommendations to senior management and project teams through clear and concise written and verbal communication.
Utilize advanced knowledge of engineering, procurement, contracts, construction, and startup processes to drive scheduling initiatives and support project success.
Stay current with industry trends, standards, and software to continually improve scheduling capabilities and effectiveness.
Develop and maintain standardized scheduling procedures, templates, and guidelines to ensure consistency and efficiency across all projects.
Collaborate with the cost control and risk management teams to integrate scheduling with cost and risk management processes, ensuring alignment and synergy.
Lead the development and implementation of project control systems to track progress, identify variances, and facilitate informed decision-making.
Champion the use of scheduling software and tools, providing guidance on their selection, implementation, and utilization to enhance scheduling capabilities.
Conduct regular reviews of project schedules, performance data, and lessons learned, driving continuous improvement and identifying opportunities for optimization.
Act as a key interface with clients, subcontractors, and other stakeholders regarding scheduling matters, fostering collaborative relationships and addressing concerns.
Drive adherence to project schedules and milestones, proactively identifying potential deviations and developing mitigation plans in coordination with project teams.
Collaborate with the procurement and supply chain teams to align scheduling activities with material and equipment delivery schedules, ensuring seamless project execution.
Lead the scheduling team in conducting scenario planning and what-if analyses to evaluate the impact of potential changes and drive informed decision-making.
Prepare and present comprehensive scheduling reports, providing insights and recommendations to support executive decision-making and project performance reviews.
Mentor and coach scheduling staff, fostering a culture of excellence, accountability, and continuous professional development within the department.

Essential Requirements:

Bachelor’s degree in engineering, construction, or equivalent from a Ministry of Education-accredited university.
Minimum 15 years of experience in planning and scheduling, with a focus as a scheduling manager on large projects.
Expertise in implementing, monitoring, and reviewing planning and scheduling tasks, including site and headquarters-level control and analysis.
Knowledge of supervision, personnel management, and technical/non-technical staff training.
Excellent verbal and written communication skills.
Advanced understanding of engineering, procurement, contracts, construction, and startup processes.
Knowledge typically acquired through specialized education or extensive work experience in engineering and construction management.