Office Services Specialist will support the Office Services function with some or all of the following:
- Office supplies, equipment, and inventory management.
- Office administrative assistance, mail distribution and messenger services.
- Managing communication systems (i.e. telephone systems etc) and copy services.
- Ensuring the office operates in compliance with health and safety legislation and regulations.
- Facilities management, including administering the office lease/rental contract and equipment of office work stations.
- Managing the reception.
- Cleaning, gardening, and maintenance services.
- Cafeteria and recreation services.
- Monitoring and following up the office service management budget.
- Liaising with functional or operational managers to ensure that office administration guidelines, procedures, tools and systems are appropriate for current and future business needs.
- Studying, evaluating and recommending office supplies and equipment purchases to minimize costs and meet the organisation's business needs.
- Selecting and managing ongoing relationships with external suppliers (for example, cleaning or maintenance contractors or equipment vendors) to ensure the organisation receives satisfactory standards of service.
- Managing an office relocation process if required
- Managing the travel arrangements and booking activities in the unit.