Job Opportunities in Saudi Arabia

Line of Service
Assurance
Industry/Sector
Not Applicable
Specialism
Assurance
Management Level
Associate
Job Description & Summary

Overview:
We are seeking a detail-oriented and organized Academy receptionist to ensure the smooth functioning of our Academy. This role involves managing inventory, supporting project management team, coordinating various logistical aspects of our training environment, and maintaining cleanliness in coordination with the office management team.

Key Responsibilities:

• Front Office Management: Control Academy access by managing entry points and ensuring security protocols are followed.
• Facility Maintenance: Maintain cleanliness and order in all areas of the Academy, including classrooms, meeting rooms, and storage areas.
• Room Booking Coordination: Manage the Academy calendar, booking classrooms and meeting rooms as necessary.
• Communication Management: Receive calls and direct inquiries as needed.
• Logistical Arrangements: Organize deliveries and coordinate drivers for the team.
• Storage Management: Ensure the storage room is organized and properly arranged and control academy assets.
• Inventory Management: Monitor inventory stock levels and order office and project supplies as needed.
• Catering Management: Oversee in-house catering orders and ensure access to the Academy for catering services.
• Material Printing and Binding: Be responsible for printing training materials and ensuring they are bound appropriately with the support of the office boy.
• Courses Awareness: Stay informed about the courses offered by the Academy to effectively respond to client inquiries.
• Vendor Management: Maintain relationships with existing vendors and be responsible for onboarding new vendors to the Academy.
• Legal Document Management: Manage all Academy legal stamps required for necessary documents.
• Support for Project Management Team: Assist the PM team and trainers with setup requirements in the Academy.
• Permit Management: Issue and maintain permits, ensuring they are renewed before expiration.
• User Account Management: Create and maintain internet user accounts, ensuring they are updated and printed as required.

Request Registration: Register every request from the team for end-of-year results.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Teamworking.
• Ability to multitask and prioritize effectively.
• Proficiency in English.
• Microsoft Office (MC Office).

Education (if blank, degree and/or field of study not specified)
Degrees/Field of Study required:
Degrees/Field of Study preferred:
Certifications (if blank, certifications not specified)

Required Skills

Optional Skills

Desired Languages (If blank, desired languages not specified)

Travel Requirements
Not Specified
Available for Work Visa Sponsorship?
No
Government Clearance Required?
Yes
Job Posting End Date