Job Opportunities in Portugal

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

We are looking for an Administrative Assistant for our Integrated Facilities Management business line.

About JLL
We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.
If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!

Job Overview: We are seeking a highly organised and professional Administrative Assistant to provide comprehensive support to senior-level executives.
This role requires exceptional organisational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:
Prepare and edit correspondence, presentations, and reports
Handle sensitive and confidential information with discretion
Anticipate and proactively address executives' needs
Inbox management, email monitoring and prioritization, drafting correspondence and reviewing / summarising documents as needed
Gatekeeper ensuring comprehensive and accurate calendar management
Manage all aspects of Executive travel and associated meetings including presentations, accommodation, transfers, meetings, conference fees and compliance paperwork
Ensure travel is documented and travel process is followed
Prepare and manage expense reports, ensuring accuracy and timely submission.
Assist with managing and tracking action items, deliverables, daily updates
Work closely with the team to ensure workstreams are on track
Support with preparing slides and presentation materials for business meetings.
Assist with ad hoc projects as requested
Conference and client event coordination including but not limited to budgeting, travel, materials preparation, scheduling, and administrative support
Assist in the scheduling and set up of Offsites, and other group and entity meetings ensuring smooth running
Assist designated functional teams with general administrative tasks as required
Provide holiday and absence cover for team members as required

Qualifications:
Bachelor's degree in Business Administration or relevant experience 5+ years of experience as an executive assistant, preferably in a corporate environment
Advanced proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook)
Excellent verbal and written communication skills
Strong organisational and time management skills
Ability to multitask and prioritise in a dynamic environment
Discretion and confidentiality in handling sensitive information
Exceptional interpersonal skills and professional demeanour
Proactive problem-solving abilities

Preferred Skills:
Knowledge of office management systems and procedures
Familiarity with social media management for executives
Proficiency in additional languages (desirable)
Experience in business administration

Personal Qualities:
Detail-oriented with a high level of accuracy
Adaptable and able to work under pressure
Self-motivated and able to work independently
Tactful and diplomatic in all interactions
Committed to continuous learning and professional development

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.