Job Opportunities in Portugal

DUTIES AND RESPONSIBILITIES:
1. To provide general administrative support in relation to the department
and across the organisation, where appropriate. Including
photocopying, scanning, faxing, filing, shredding and other similar
administrative tasks, as required.
2. To provide a comprehensive word processing facility to include letters,
memoranda and reports, etc.
3. To formulate response to verbal and written information requests from
other parties, whether internal or external.
4. To undertake general maintenance and upkeep of files, filing systems
and databases including the creation of new files, management of old
and live files (both manual and electronic).
5. To provide general administrative support and assistance to other
members of staff/departments relating to support at meetings, hearings
and appeals, if required.
6. To caretake departmental mailboxes and online systems answering
queries and actioning requests as and when relevant.
7. To upload documents and information internet and
intranet pages, where appropriate.
8. To participate in inter-departmental, corporate and external working
groups and meetings as directed and to liaise with other departments,
public and outside bodies/organisations, as directed.
9. To work closely with departmental managers and team members as
directed on projects when appropriate and required.
10. To assist in reviewing opportunities to develop the performance of the
administrative function including maximising the effective and efficient
delivery of services in the most cost-effective way.
STANDARD SERVICE REQUIREMENTS:
To attend in-house and external training courses as required.
Any other duties commensurate with the grade and post.
To co-operate fully with any scheme or pilot scheme that shall be
introduced within the department or across the Service.
To implement the principles of the Service’s Equal Opportunities and
Diversity Policies and Welsh Language Schemes whilst carrying out the
above duties.
To adhere to Health & Safety Legislation/Relevant Service Policies and
Procedures and to take reasonable care for the health and safety of
yourself and other persons who may be adversely affected by your
acts/omissions.
ORGANISATIONAL VALUES:
In performing the above role, all employees of the Service are required to
observe and promote the Service’s Core Values to be, at all times:
Professional
Caring
Respectful
Dedicated
Trustworthy
Dynamic
Disciplined
Resilient
Tipo de oferta: Período Integral
Pagamento: 5 000,00€ - 7 000,00€ por mês
Horário de trabalho:

• Turno de 8 horas

Experiência:

• Gerência: 1 ano (Preferencial)