September 17, 2024

Vision-Box

Lisboa

Accounts Payable Specialist HQ

The Vision-Box World…
Join us on our exciting journey and become part of our innovative future!
At Vision-Box, you are empowered to be innovative, creative and hands on. You will need energy and drive to help us reach our goals and will be rewarded with opportunities to grow and develop your career with us. We want motivated people who can think on their feet, who will take accountability and who want to make a difference and not just make up the numbers.
We have changed the way passengers travel through airports and travel hubs around the world and are driving the next phase of global innovation in biometric automation. We develop state-of-the-art user-centric citizen touchpoints, custom front-end applications and collaborative orchestration software, delivering premium customer experiences and high quality services to our customers.
As a partner to prestigious Governments, Airports, and Airlines around the world, we enhance citizen services and traveler experiences. We establish identity through high-performance enrollment, verification and authentication by enabling multi-directional data transactions and creating actionable intelligence.
We have delivered over 5,000 identity enrollment solutions in every continent across the globe, enabling access to robust identity schemes and the use of automated systems for hundreds of millions of citizens and passengers every year.

As a Accounts Payable Specialist, what are you going to do?

Verify all receipts which support expenses included in Expense Report (ER), ensuring all ER expenses have supporting documents. If applicable ask for missing documents;
Guarantee the eligibility of each expenses, checking with People & Culture and Travel departments if all expenses submitted are allowed;
If all steps were successfully accomplished, approve the ER and book it in Oracle;
For each invoice received, verify if its PR and PO are correctly created and approved in Oracle. If applicable ask for creation of PR and PO;
Every month, ensure the completeness of the outstanding items list. It must include all on hold invoices (unbooked received invoices) and all costs without invoices. In that case, add line with the cost description (supplier, date of service, type of service, etc) and its estimated cost;
Assure the correct distribution of the invoices (make sure it is booking under the correct cost center and project);
Fill-in and submit statistics reports to the Portuguese Authorities – such as INE’s “Intrastat”, or others where Accounting-data is required;
Monitor and resolve mismatches between supplier delivery notes and respective commercial Invoices, liaising internally to ensure these are dealt and amended;
Assist with preparation of accounting documents for the audit process;
Ensure the appropriate archiving of accounting documents;
Ensure that Environment and Health & Safety is integrated into all activities and adherence to EHS Policy & Procedures as well as ISO 9001, ISO 14001 and ISO 45001 compliance is strictly maintained. Complete all the compulsory trainings related with them;
Comply with the information security and data privacy policies and procedures adopted by Vision-Box. Report any information security or data privacy incidents or weaknesses immediately. Complete all the compulsory trainings related with information security and data privacy;
Contribute to the correct separation of waste and its placement in the respective containers, according to the typology of each waste.

What are the skills and professional experience we’re expecting from you?

Bachelor's degree or equivalent technical qualification;
2 to 5 years of previous experience in a similar role;
Knowledge of accounting principles and practices;
Knowledge of local, state and federal laws regarding accounting, finances and taxation;
Technical accounting skills;
Knowledge and experience of accounting computer applications;
Full proficiency in Microsoft Office tools;
Speak and writes fluent English – in order to communicate appropriately with suppliers and customers;
Previous experience of general accounting;
Organized and reliable ;
Goal-oriented;
Good interpersonal skills and ability to work in team;
Attention to detail and accuracy.

Some of the cool reasons to work with us:
Founded in Portugal and with a purpose-built headquarters in the vibrant capital of Lisbon, we have over 21 years of highly specialized experience, delivering cutting edge technology to Airports, Airlines, and Governments;
Recognized in the market as leaders in innovation, we’ve won awards in all parts of the globe. We want people who can make a real impact;
We’re a full-stack technology company working with the latest technologies. With in-house Product Design and mechanical engineering through to Front End UX/UI, Big Data, and virtualization, we bring together specialists with the sharpest minds to deliver smart and disruptive solutions to our customers;
We’ve grown rapidly in the last 10 years and offer opportunities to travel to some of the world’s most exciting places. Projects around the world like in Sydney, Milan, New York, Helsinki, Toronto, Aruba, and Dubai mean your experience can be truly global.