Job description Position Title: Hotel Purchaser
Department: Accounting
Job Summary:
The Hotel Purchaser is responsible for sourcing, negotiating, and purchasing goods and services required for the hotel’s operations. This includes ensuring the timely delivery of high-quality products at the best possible prices while maintaining strong relationships with suppliers.
Key Responsibilities:
Sourcing and Procurement: Identify and evaluate potential suppliers based on price, quality, and delivery speed. Obtain competitive quotations and negotiate contracts to secure the best deals.
Inventory Management: Monitor inventory levels and coordinate with various departments to ensure adequate stock of necessary items without overstocking.
Vendor Management: Maintain strong relationships with existing suppliers and develop new vendor relationships. Conduct regular assessments of vendor performance.
Order Processing: Prepare and process purchase orders, ensuring accuracy and compliance with hotel policies.
Cost Control: Monitor and control procurement costs, ensuring adherence to budgetary constraints. Identify opportunities for cost savings.
Quality Assurance: Ensure that all purchased goods meet the hotel’s quality standards. Address any issues related to product quality or delivery.
Documentation: Maintain accurate records of purchases, pricing, and inventory. Prepare regular reports for management review.
Compliance: Ensure compliance with all relevant regulations and hotel policies regarding procurement and inventory management.
Job Specification: Hotel Purchaser Education and Experience:
Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.
Minimum of 1 year of experience in procurement, preferably in the hospitality industry.
Skills and Competencies:
Negotiation Skills: Strong negotiation skills to secure the best deals with suppliers.
Analytical Skills: Ability to analyze market trends and supplier performance to make informed purchasing decisions.
Attention to Detail: High level of accuracy in preparing and reviewing purchase orders and inventory records.
Communication Skills: Excellent verbal and written communication skills for effective interaction with suppliers and internal departments.
Organizational Skills: Strong organizational skills to manage multiple tasks and priorities efficiently.
Problem-Solving Skills: Ability to address and resolve issues related to procurement and supplier performance.
Technical Skills: Proficiency in procurement software and Microsoft Office Suite.
Personal Attributes:
Integrity: High ethical standards and integrity in handling procurement activities.
Team Player: Ability to work collaboratively with other departments to meet the hotel’s needs.
Adaptability: Flexibility to adapt to changing market conditions and hotel requirements.