Job Opportunities in Philippines

Job Title: Personal Assistant and Executive Assistant with Xero Bookkeeping
Department: Administration
Reports To: CEO
Summary:
The Personal Assistant and Executive Assistant with Xero Bookkeeping is responsible for providing administrative and executive support to the CEO and other senior management. This position requires a highly organized and efficient individual with strong communication and interpersonal skills. The ideal candidate will have experience with Xero bookkeeping and a proven track record of success in a fast-paced environment.
Responsibilities:
● Handle Xero bookkeeping tasks, including recording transactions for invoices and expenses, reconciling accounts, and preparing financial reports.
● Monthly time billing report and drafting invoices for approval.
● Manage the CEO's email and correspondence, including organising and filtering emails, drafting letters, and preparing presentations.
● Answers and screens telephone calls for the business.
● Provide executive assistance, including preparing meeting agendas and minutes, taking notes and tracking deadlines and action items.
● Maintain the CEO's files and records, including organising and filing documents.
● Manage the CEO's expenses, including reviewing and approving expense reports, and processing reimbursements.
● Provide administrative support to the CEO and other senior management, including scheduling appointments, managing calendars, and arranging travel bookings.
● Stay up-to-date on the latest administrative and executive assistant tools and technologies.
● Aid in the enhancement and development of workplace procedures.
Qualifications / Knowledge:
● 2+ years of experience with Xero bookkeeping.
● 3+ years of experience as a personal assistant or executive assistant.
● Bachelor's degree in business administration, or a related field.
● Proficiency in Microsoft Office Suite and Google Workspace.
● Proficiency in CRM software, Gmail, Click Up or similar programs.
Personal attributes:
● Effective and proactive communication and time management
● Strong organisational skills and attention to detail
● Can handle confidential information with discretion
● Adaptable and fast learner
● Keen problem solver
● Multitasking abilities
● Can work independently and as part of a team
Job Type: Full-time
Pay: Php55,000.00 - Php75,000.00 per month
Benefits:

• Employee discount
• Health insurance
• Life insurance
• Pay raise

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental Pay:

• 13th month salary

Application Question(s):

• How much is your expected salary?
• When can you start (Notice Period) ?
• Are you willing to work on a full onsite set-up? (CEBU)
• Do you have an experience Executive Assistant? If yes, for how many years?
• Do you have an experience in Xero Bookkeeping?

Experience:

• Executive Assistant: 3 years (Required)
• Xero: 2 years (Preferred)