Job Opportunities in Philippines
September 12, 2024
HEALBERG LIFESTYLE MEDICAL CENTER AND CLINICS INC.
Bacolod
FULL TIME
ADMIN & FACILITIES COORDINATOR
Job Summary:
The Administrative and Facilities Coordinator at Helberg Lifestyle Medical Center and Clinic is responsible for overseeing the smooth operation of key administrative and facility-related functions. This includes processing permits and legal documents, managing housekeeping and facility maintenance, and handling HMO accreditation for doctors.
Duties and Responsibilities:
Pay: From Php10,000.00 per month
Application Deadline: 09/25/2024
The Administrative and Facilities Coordinator at Helberg Lifestyle Medical Center and Clinic is responsible for overseeing the smooth operation of key administrative and facility-related functions. This includes processing permits and legal documents, managing housekeeping and facility maintenance, and handling HMO accreditation for doctors.
Duties and Responsibilities:
- Document Processing and Permit Management:
- Coordinate and process required permits and licenses for the facility in compliance with local and national regulations.
- Ensure timely submission and renewal of all permits related to operations, health, safety, and environmental requirements.
- Maintain an organized system for storing and retrieving permits and other legal documents.
- Keep files for documentation of all departments up to date.
- Register company properties.
- Assist in preparing requirements needed for inspections and audits.
- Facilitate processing of all permits for marketing and company activities.
- Assist all department heads in keeping and processing documents related to licenses, MOAs, and permits.
- Handle other tasks assigned by the Management
- Housekeeping and Maintenance Oversight:
- Supervise and manage housekeeping staff to ensure cleanliness, sanitation, and proper maintenance of the clinic's facilities.
- Conduct regular inspections to monitor the cleanliness and condition of all areas.
- Coordinate repair and maintenance activities, liaising with service providers to resolve issues promptly.
- Maintain an inventory of housekeeping supplies and ensure timely replenishment.
- Handle scheduling of facility maintenance, inspections, and other operational activities, ensuring minimal disruption to daily operations.
- Manage and coordinate the schedules of housekeeping and repair/maintenance staff, ensuring adequate coverage and timely completion of tasks.
- Ensure cost-effective procurement of materials and services while maintaining quality standards.
- HMO Accreditation for Doctors:
- Handle the processing of accreditation and re-accreditation for doctors with various HMOs (Health Maintenance Organizations).
- Ensure that all necessary documents and certifications are submitted in a timely manner to meet HMO requirements.
- Maintain a database of HMO accreditations and monitor their expiration dates to ensure continuous coverage.
- Serve as a point of contact for HMO representatives and manage relationships with various health insurance providers.
- Coordination and Reporting:
- Provide regular reports on permit status, maintenance activities, and accreditation updates to management.
- Communicate with department heads and doctors to ensure their needs regarding facility maintenance and accreditation are met.
- Develop and implement standard operating procedures (SOPs) for the smooth handling of responsibilities under this role.
- Preferably Bachelor’s Degree preferably in business, public administration or a related field, but is not required.
- Good organization, time management, and scheduling skills.
- Ability to multitask.
- Experience in clerical or secretarial roles and also in handling administrative tasks in a related field.
- Professional certification in office management is a plus.
- Excellent in written and verbal communication skills.
- Experience with office management software like MS Office (e.g. MS Excel, MS Word, etc.)
- Proven work experience as an Administrative Officer, Administrator or a similar role.
- Good knowledge of office procedures
- Is a team player
- Excellent interpersonal skills
- Possesses a desirable attitude
- Pays attention to detail
- To effectively communicate between hospital/ healthcare department heads and upper management or board of directors
- Strong organizational and problem-solving skills.
Pay: From Php10,000.00 per month
Application Deadline: 09/25/2024
We regret to inform you that this job opportunity is no longer available
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