Job Opportunities in Nigeria
October 22, 2024
WorQulture
Lagos
FULL TIME
Administrative Assistant / Receptionist
- We are seeking an organised and efficient Receptionist & Administrative Assistant.
- This person will be responsible for managing front desk operations, handling internal and external communications, maintaining office records, and supporting various administrative functions to ensure smooth business operations.
- Greet visitors and clients professionally, ensuring a positive first impression.
- Assist visitors with directions within the office, ensuring proper security protocols, such as issuing visitor badges and maintaining logs.
- Announce clients and manage access to the office as necessary.
- Answer, forward, and screen phone calls professionally.
- Manage and maintain office supplies inventory and ensure replenishment when necessary.
- Assist with scheduling meetings, coordinating conference rooms, and managing the calendar of key staff.
- Organise travel arrangements, including booking flights, accommodation, and transport, as needed.
- Handle incoming and outgoing mail and email communications.
- Route calls and messages to the appropriate parties, ensuring efficient communication within the organisation.
- Maintain office filing systems, both paper and electronic, ensuring accurate record-keeping.
- Prepare and submit expense reports for review and approval.
- Prepare meeting rooms, ensuring they are equipped with the necessary materials (e.g., presentations, stationary, refreshments).
- Organise internal and external events, including team meetings, training sessions, and workshops.
- Take minutes during meetings and distribute action items to relevant team members.
- Draft and edit documents, memos, reports, and presentations as required by senior management.
- Maintain up-to-date employee and client records.
- Ensure confidentiality of sensitive documents and adherence to data protection policies.
- Support colleagues with various administrative tasks, such as organising documents, performing data entry, and managing office logistics.
- Ensure the office environment remains clean and well-organised.
- Assist in maintaining office equipment by arranging necessary repairs and servicing when required.
- Act as the primary point of contact for office suppliers and external vendors.
- Address client and visitor inquiries, ensuring excellent customer service at all times.
- Handle and resolve minor client and vendor issues, escalating them to management when necessary.
- Exceptional communication and interpersonal skills.
- Strong organisational skills with attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook).
- Ability to multi-task and manage time effectively in a fast-paced environment.
- High level of professionalism, discretion, and confidentiality.
Interested and qualified candidates should send their CV to: careers@worqulture.com using the Job Position as the subject of the mail.
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