Job Opportunities in New Zealand
September 5, 2024
Coles Contracting
Blenheim
FULL TIME
Office Manager
We are seeking a meticulous and adaptable Office Manager to oversee our dynamic office environment. This role requires an individual with a keen eye for detail, exceptional organizational skills, and the ability to self-manage multifaceted tasks.
Key Responsibilities:
How to Apply: Eligible candidates are invited to submit a resume and cover letter outlining their qualifications and relevant experience to pip@colescontracting.co.nz. Please include “Office Manager Application” in the subject line.
NB: Successful candidates may be requested to under-go a pre-employment medical and drug screen prior to employment.
Job Type: Full-time
Pay: $25.00 – $30.00 per hour
Expected hours: No less than 40 per week
Schedule:
Key Responsibilities:
- Strategic Office Management: Develop and implement strategic office initiatives, policies and procedures. Optimize office operations and enhance efficiencies
- Integrated HR Support: Collaborate closely with Management to facilitate seamless HR onboarding processes and manage employee records
- Advanced Financial Administration: Monitor financial transactions, reconcile accounts and manage Xero software system
- Payroll System Management and Processing: Accurate governance and weekly processing of the Flexitime Payhero payroll software.
- Regulatory Compliance: Ensure company adherence to regulatory requirements and industry standards by overseeing the maintenance and meticulous documentation of protocols.
- Commercial Marketing: Creation and distribution of marketing materials, ensuring brand consistency across all platforms, including social media, print, email, accounting software and SEO.
- Event Coordination: Coordinate high-profile events and meetings, ensuring impeccable execution and representation of the company's image.
- Transcription: Accurate dictation and transcription of meetings, conferences and interviews.
- Exceptional Experience: Proven track record in a complex office management or related role, demonstrating proficiency in overseeing multifaceted administrative functions.
- Strategic Thinking: Strong analytical and problem-solving abilities with a strategic mindset to drive organisational goals.
- Communicative Proficiency: Excellent communication and interpersonal skills, with the ability to collaborate effectively with management, clients, suppliers and 20+ viticultural operators
- Regulatory Awareness: In-depth knowledge of relevant regulations and compliance requirements, ensuring the organization operates within legal boundaries.
- Technological Acumen: At least 3 years’ experience and proven competency with Xero Accounting Software and advanced Microsoft Office Suite skills.
- Autonomy: Independent work approach, shows initiative and has the ability to self manage
- Dictation WPM: High speed, accurate typist with average words per minute of 80 or more
- Privacy and Confidentiality: Integrity with the organisations, employees and clients privileged information and reputations
- Transportation: Ability to travel across Marlborough as required, a clean and current full New Zealand Drivers Licence and own transportation.
- Hours of Employment: This is a fulltime, permanent role of 40 hours minimum per week. Applicant must be available to work 8am-5pm Mon-Fri and seasonally longer days and/or weekends
- Viticultural and Marlborough geographical knowledge also desirable.
- Applicants must be legally eligible to work in NZ
How to Apply: Eligible candidates are invited to submit a resume and cover letter outlining their qualifications and relevant experience to pip@colescontracting.co.nz. Please include “Office Manager Application” in the subject line.
NB: Successful candidates may be requested to under-go a pre-employment medical and drug screen prior to employment.
Job Type: Full-time
Pay: $25.00 – $30.00 per hour
Expected hours: No less than 40 per week
Schedule:
- 8 hour shift
- Monday to Friday
- Public holidays
- Weekend availability
- Xero: 3 years (Required)
- Microsoft Office: 3 years (Required)
- Class 1 Driver Licence (Required)
- Blenheim, Marlborough (Required)
We regret to inform you that this job opportunity is no longer available
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