Language: High proficiency level in English language
EXPERIENCE AND EDUCATION:
Essential Qualifications/Experience:
· Higher vocational training in a relevant discipline with 3 years post-related experience. Or a secondary educational qualification with 5 years post-related experience
· Work experience in administrative and coordination functions, preferably in the areas of human resources and/or staff management
· Proficiency in the use of personal computer office automation packages, particularly Microsoft applications and inclusive of Share Point and workflows
Desirable Qualifications/Experience:
· Prior experience of working in an internal environment compromising both military and civilian elements
· Knowledge of NATO responsibilities and organization
DUTIES/ROLE:
· Assist the Resource Manager (Workforce) in administrative duties pertaining to personal-in-confidence work, including: maintaining personnel databases and statistical information, followup timely actions on preparation of contract renewals and proposals, proposals for promotion, letters of appreciation and evaluations
· Collect and prepare correspondence, documents, statistical information (related to NDWC's staffing situation), and presentations, using word processing, spreadsheets, databases, and graphics applications as appropriate
· Assist with staff recruitment: preparation of job descriptions, advertisements, in coordination with the Resource Manager (Workforce)
· Support the administration of internships, IWC hiring and service contractors, in coordination with the Resource Manager (Workforce) and the RPM Office
· Ensure delivery of performance management cycle, development and review meetings. Maintain and distribute reports on performance management, and prepare statistical data for the Chief NDWC
· Ensure appropriate organisation and coordination of events involving staff, such as newcomers' induction briefing, introductory calls; as well as on-boarding and off-boarding actions in accordance with Agency procedures
· Assist supported staff in following the Agency's procedures and guidelines and give appropriate advice
· Support the workflow of the Enterprise Business Application (EBA) by undertaking change orders and other amendments in the system
· Maintaining and improving of staff management information portal; including dissemination of all staff management support information, communication and publications, as required
· Liaise with senior level administrative staff in other organizational elements to ensure coordination and standardization
· Perform other duties as may be required
We regret to inform you that this job opportunity is no longer available