Job Opportunities in Malaysia
November 5, 2024
HASIL INTEGRA SDN BHD
Bukit Mertajam
OTHER & FULL TIME
Personal Assistant to Director
Job Summary:
The Personal Assistant (PA) to the Director is responsible for providing high-level administrative and logistical support to the Director, ensuring efficient operation and effective communication within the executive team and with external stakeholders. This role involves managing the Director’s schedule, preparing reports, coordinating meetings, and handling sensitive information with utmost confidentiality.
Key Responsibilities:
Administrative Support
Pay: RM4,000.00 - RM7,000.00 per month
Benefits:
The Personal Assistant (PA) to the Director is responsible for providing high-level administrative and logistical support to the Director, ensuring efficient operation and effective communication within the executive team and with external stakeholders. This role involves managing the Director’s schedule, preparing reports, coordinating meetings, and handling sensitive information with utmost confidentiality.
Key Responsibilities:
Administrative Support
- Manage and maintain the Director’s calendar, including scheduling appointments, meetings, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Screen and prioritize incoming communications (emails, phone calls) and respond on behalf of the Director when appropriate
- Organize, prepare agendas, and take minutes for meetings, ensuring timely follow-up on action items.
- Coordinate with internal departments and external contacts to organize and prepare for meetings, conferences, and events.
- Arrange travel, accommodation, and itinerary for the Director’s business trips.
- Plan and assist in company events, conferences, and seminars involving the Director.
- Organize and maintain the Director’s files, records, and documents to ensure easy access and retrieval.
- Handle confidential documents and information with discretion.
- Serve as a point of contact for the Director’s office, liaising with internal and external stakeholders to facilitate smooth communication and address issues proactively.
- Build and maintain positive relationships with key stakeholders, including clients, business partners, and team members.
- Assist the Director in special projects, research assignments, and presentations as required.
- Provide support for ad hoc administrative tasks and projects.
- Education: Diploma or Bachelor’s degree in Business Administration, Secretarial Studies, or related field.
- Experience: Minimum of 3 years in a similar role, preferably supporting a senior executive or director.
- Skills:
- Exceptional organizational and multitasking abilities.
- Proficient in Microsoft Office Suite (Word, Excel, Power Point, Outlook).
- Strong verbal and written communication skills.
- Ability to maintain confidentiality and exercise discretion.
- Excellent interpersonal skills, with a professional demeanor.
- Problem-solving skills and ability to work independently.
- Flexibility in working hours to meet the needs of the Director's schedule.
- Familiarity with office management software and digital collaboration tools.
Pay: RM4,000.00 - RM7,000.00 per month
Benefits:
- Health insurance
- Opportunities for promotion
- Professional development
- Performance bonus
- Yearly bonus
- Bukit Mertajam: Reliably commute or willing to relocate with an employer-provided relocation package (Required)
- Bachelor's (Preferred)
- Time management: 3 years (Required)
- Malay (Required)
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