Job Opportunities in Malaysia

Job Description: Operations In-Charge (Operations I/C)
Job Title: Operations In-Charge (Operations I/C)
Reports To: Deputy Head of School
Purpose: To ensure the efficient and effective operation of the school by overseeing estate management, maintaining security and safety procedures, supporting school activities, and assisting in managing student affairs and supervision.
Key Responsibilities
1.Assist Phase Leaders in Discipline Policy Management
a) Collaborate with phase leaders to develop, implement, and enforce the school's
discipline policy.
b) Provide support to phase leaders in managing disciplinary issues, ensuring
consistent application of the discipline policy across all grades.
c) Assist in developing behaviour management strategies and intervention plans
for students with recurrent disciplinary issues.
2.Maintain and Analyse Disciplinary Records
a) Keep comprehensive and up-to-date records of all disciplinary actions taken,
including incidents, actions, and outcomes.
b) Work with phase leaders to consolidate disciplinary data and provide regular
reports and analyses to school leadership.
c) Use data to identify trends and recommend improvements to the discipline
policy and practices.
3.Oversee Estate Management
a) Manage all aspects of estate maintenance and improvements, ensuring the
school environment is safe, clean, and conducive to learning.
b) Liaise with contractors to schedule and oversee maintenance, repair, and
improvement works within the school premises.
c) Conduct regular inspections to ensure the school’s facilities are well-maintained
and address any issues promptly.
4. Provide Logistics Support for School Activities
a) Organize and coordinate logistics for school events such as Graduation Day,
Sports Day, and Meet-the-Parents Sessions.
b) Ensure all necessary equipment, materials, and facilities are prepared and
available for these events.
c) Work with event coordinators to ensure the smooth execution of all school
activities and functions.
5. Review and Maintain Security and Safety Procedures
a) Patrol school grounds, including buildings, parking lots, and playgrounds, to
maintain a visible security presence.
b) Monitor entrances, exits, and common areas to prevent unauthorized access
and ensure the safety of all individuals on school property.
c) Check identification and credentials of visitors, ensuring only authorized
individuals are allowed entry.
d) Maintain visitor logs and issue visitor passes as necessary.
e) Monitor and control access to restricted areas within the school.
f) Document and report all security incidents, including thefts, vandalism,
altercations, and suspicious activities.
g) Prepare detailed incident reports and submit them to the Operations I/C for
review and follow-up.
h) Cooperate with law enforcement agencies(upon the advice of the head of
school) when necessary, providing assistance and information as required.
6. Supervise School Attendants
a) Lead and supervise a team of school attendants, providing them with guidance
and support in their daily tasks.
b) Conduct on-the-job training for attendants to ensure they are equipped with
the necessary skills and knowledge to perform their duties effectively.
c) Monitor and evaluate the performance of school attendants, providing
feedback and support for continuous improvement.
7. Assist in Managing Student Affairs and Supervision
a) Collaborate with teachers to assist in managing student affairs, ensuring
students’ needs and concerns are addressed promptly.
b) Supervise students during arrival, dismissal, lunch breaks, and other times
when they are outside of classrooms.
c) Supervise students during school activities, ensuring their safety and proper
behaviour.
8. Additional Responsibilities:
a) Assist in other areas as deemed fit by the Head of School, providing support
where needed to ensure the smooth operation of the school.
The Operations I/C plays a critical role in maintaining a safe, orderly, and conducive learning environment at IMAS Secondary. Through collaboration, supervision, and proactive management, the Operations I/C supports the overall mission of the school to provide a high-quality education and foster the holistic development of every student.
Job Types: Full-time, Permanent
Pay: RM2,000.00 - RM2,300.00 per month
Benefits:

• Health insurance
• Maternity leave
• Parental leave

Language:

• English (Required)