Site Operations Administrator

May 13, 2024

WuXi Biologics

Dundalk

Company Description

Wu Xi Vaccines, a subsidiary of Wu Xi Biologics, focuses on human vaccine discovery, development and manufacture. An exciting new addition to the Wu Xi Biologics family, Wu Xi Vaccines will bring to the global vaccine industry the world-class integrated platforms and CDMO business model on which Wu Xi Biologics reputation is based. In development is an integrated vaccine manufacturing facility with 240 million US Dollar investment, including drug substance manufacturing (DS), drug product manufacturing (DP), Manufacture Science and Technology Labs (MS&T) as well as Quality Control labs (QC), dedicated to manufacturing our partner's vaccine products for the global market.

Job Summary
Reporting to Director of Site Operation, the Site Operations Administration will manage all administration activities for the Site Operations Department.

Responsibilities

Ensuring Site Operations Admin department is operating efficiently and effectively
Preparing operational reports as required
Assist in department budget planning and development
Security Vendor/G4S performance supervision and service level management, including daily security operations and reception, and drive continuous improvement of service
Canteen Vendor performance supervision and service level management, and drive continuous improvement of service
Non GMP area Cleaning Vendor/MCR performance supervision and service level management for non GMP cleaning , and drive continuous improvement of service
Maintaining close working relationship with the Vaccines Facilities Lead and providing support for this area when required
Assist in event planning and execution
Provide assistance as necessary to Site Head EA, including Support EA for VIP hospitality and others
Work with Accounts Payable & Procurement Team to manage quotation requests, proforma invoicing, purchase requests and PO creation for vendors
Maintain and order necessary office equipment and supplies as required
Maintain Site Operation communication
Provide new hire induction training on half of Site Operation Department
Assist with continuous improvement projects of the department
Assist with 5S management in office area, all level 4 office area and other general areas

Experience & Education

Experience in Administrator/Executive Assistant role
Degree in Business Management or relevant experience
Excellent knowledge and competency in the use of Microsoft Office Software Suite
Facilities management experience preferable
Service Vendor management experience preferable
Exceptional organisation skills
Ability to prioritise tasks, work under pressure and complete a number of tasks
Interpersonal skills to work effectively with all departments
Effective problem solving, quick thinking and ability to take own initiative and make last minute decisions