Company secretary should closely monitor the tasks and points discussed with Managing director on day-to-day basis.
Board Meetings Management: Organise and facilitate board meetings, including scheduling, preparing agendas, and minute taking. Ensure that board procedures are followed rigorously.
Compliance Oversight: Oversee the company’s compliance with legal and regulatory requirements. This includes updating and managing statutory books, such as registers of members, directors, and secretaries.
Corporate Governance: Advise the board on governance matters, helping to ensure that the company adheres to the highest standards of corporate governance.
Communication with Shareholders: Manage shareholder relations and communication, including producing annual reports and organising the company’s Annual General Meeting (AGM).
Record Keeping: Maintain essential company documents such as the certificate of incorporation, legal documents, statutory registers, and meeting minutes.
Policy Management: Update and administer company policies to ensure they comply with legal standards and reflect the company’s objectives.
Financial Reporting: Assist in financial reporting and auditing processes, ensuring accuracy and compliance with the .
Legal Advisory: Provide legal guidance on matters affecting the company, ranging from contracts to mergers and acquisitions.
Corporate Secretarial Services: Handle various corporate secretarial duties, including filing corporate returns, maintaining company seals, and managing company insurance.
Risk Management: Participate in identifying and managing corporate risks, ensuring that the company has adequate risk management practices in place.