Job Opportunities in India
September 7, 2024
Vertex Technology
FULL TIME & OTHER
Back Office Executive
The Back Office Executive plays a key role in providing administrative and operational support to various departments within the organization. The role primarily involves handling data entry, documentation, record-keeping, and assisting in the smooth functioning of day-to-day office tasks. The Back Office Executive works behind the scenes to ensure that operations run smoothly and efficiently.
Key Responsibilities:
Job Types: Full-time, Fresher
Pay: ₹12,000.00 - ₹16,000.00 per month
Benefits:
Key Responsibilities:
- Data Entry & Documentation:
- Input, update, and maintain accurate data in company systems and databases.
- Organize and manage files, records, and other documents for easy retrieval.
- Prepare and generate reports, spreadsheets, and presentations as needed.
- Administrative Support:
- Assist in handling phone calls, emails, and correspondence related to the department.
- Help organize and schedule meetings, appointments, and other events.
- Provide support in managing office inventory and supplies, ensuring that necessary items are available.
- Records & File Management:
- Maintain an organized filing system for all documents, both physical and digital.
- Ensure that records and files are easily accessible and secure.
- Assist in preparing and storing confidential documents in compliance with company policies.
- Operational Support:
- Coordinate with various departments to support smooth office operations.
- Process invoices, bills, and other financial documents, ensuring accuracy and timely submission.
- Assist in managing procurement processes and maintaining records of purchases and expenses.
- Research & Reporting:
- Conduct research to support the needs of various departments, such as collecting data or sourcing information.
- Prepare reports on a regular basis for management review and decision-making.
- Collaborate with team members to identify areas of improvement in operations and processes.
- Customer & Vendor Communication:
- Communicate with external vendors, suppliers, and customers via phone, email, or written correspondence.
- Follow up on pending orders, deliveries, or any discrepancies in documentation.
- Handle customer and vendor inquiries and escalate them to relevant departments when necessary.
- System Maintenance:
- Update and maintain company databases and software systems to ensure accurate information is available for other departments.
- Perform troubleshooting and assist in resolving any software or system-related issues in coordination with the IT department.
- Compliance & Policy Adherence:
- Ensure that all back-office processes comply with the company’s policies, procedures, and industry standards.
- Assist in ensuring that necessary audits are conducted for internal compliance.
- Other Duties:
- Provide support in other administrative and operational tasks as assigned by supervisors or management.
- Assist in special projects, events, or initiatives as needed.
- Strong attention to detail and accuracy.
- Excellent organizational and time management skills.
- Ability to handle sensitive and confidential information with discretion.
- Proficiency in Microsoft Office Suite (Excel, Word, Power Point) and familiarity with office software.
- Good communication and interpersonal skills.
- Problem-solving skills and ability to work independently.
- Strong multitasking abilities with an ability to prioritize tasks effectively.
- High school diploma or equivalent; a bachelor's degree in business administration or a related field is preferred.
- Previous experience in a back-office or administrative role is preferred.
- Familiarity with office systems, databases, and software is an advantage.
- Office-based role with limited direct interaction with clients.
- Requires extended periods of working on a computer and handling office equipment.
Job Types: Full-time, Fresher
Pay: ₹12,000.00 - ₹16,000.00 per month
Benefits:
- Health insurance
- Provident Fund
- Day shift
- Performance bonus
- Yearly bonus
- Higher Secondary(12th Pass) (Preferred)
- total work: 1 year (Preferred)
We regret to inform you that this job opportunity is no longer available
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