September 16, 2024

MK Earthmovers

FULL TIME

Administration Officer

Job brief for Administration Manager
We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.
The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.
The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.
Responsibilities

Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
Manage schedules and deadlines.
Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
Monitor costs and expenses to assist in budget preparation
Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
Organize and supervise other office activities (recycling, renovations, event planning etc.)
Ensure operations adhere to policies and regulations
Keep abreast with all organizational changes and business developments

Requirements and skills

Proven three years of experience as administration manager
In-depth understanding of office management procedures and departmental and legal policies
Familiarity with financial and facilities management principles
Proficient in MS Office
An analytical mind with problem-solving skills
Excellent organisational and multitasking abilities
A team player with leadership skills
BSc/BA in business administration or relative field