October 15, 2024

CID Consulting

القاهرة

FULL TIME

Office Coordinator

The Logistics Coordinator shall provide logistical and operational support to ensure the successful planning, organisation, and implementation of communication events and activities. The coordinator will work closely with the project’s Key Experts, suppliers, and stakeholders to ensure efficient project implementation.

The Logistics Coordinator will be responsible for the following tasks:

Logistics Coordination

Supplier coordination: Liaise with vendors and service providers (e.g., audiovisual, lighting, printing, translation services, etc.) to ensure timely and cost-effective delivery of services.

Permits and authorisations: Support the project team in obtaining necessary permits and approvals for events from local authorities and relevant government bodies.

Planning and organising events: Support the planning and organisation of communication events, workshops, press conferences, exhibitions and campaigns across various locations in Egypt.

Venue management: Identify and book appropriate venues for events, ensuring they meet the necessary technical and logistical requirements (capacity, audiovisual equipment, accessibility, etc.).

Catering and accommodation: Arrange catering services, hotel accommodations, and transport for participants, speakers and project staff, as needed.

On-site support: Provide on-site logistical support during events to ensure smooth operation (registration, setup, event materials, etc.).

Any other logistical needed identified by the project team.

Reporting: Provide regular updates to the Team leader on the logistical progress and any challenges faced in the planning and execution of events.

Deliverables

Successful logistical execution of all planned events and activities within the project timeline.
Timely delivery of materials, equipment, and services for events.
Detailed post-event reports outlining the logistical aspects, challenges faced, and areas for improvement

Duration of Assignment

The assignment will commence in October 2024 and last till May 2025 and could be extended upon satisfactory performance until May2027.

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Qualifications

3-5 years of relevant work experience in logistics coordination, event planning, or project support, preferably in the context of international development projects and/or communication campaigns.
Fluency in both Arabic and English
Excellent organisational, time management, and multitasking skills. Strong attention to detail and ability to work under tight deadlines.
Strong interpersonal and communication skills, with the ability to interact effectively with stakeholders, suppliers, and team members
Willingness to travel within Egypt and work flexible hours, including weekends and evenings, when required for events.

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Application instructions & Deadline