Job Opportunities in Canada

Position Overview:
We are seeking a detail-oriented and proactive Administrative Assistant to support our property management team. In this role, you will assist with daily administrative tasks, coordinate tenant relations, and help ensure smooth operations within the office and around the premise.
Key Responsibilities:

• Assist the Property Manager with daily administrative tasks (rent collection, task management, vendor management)
• Serve as the first point of contact for tenants and prospective residents, addressing inquiries and providing excellent customer service.
• Coordinate maintenance requests and communicate with vendors and contractors to ensure timely resolution.
• Prepare and distribute tenant communications, including rental documents and community updates.
• Assist in managing property inspections and move ins (May and Septembers)
• Assist leasing team by facilitating viewings
• Maintain accurate records of property expenses, manage laundry money deposits
• Perform general office duties, such as data entry, filing, and managing office supplies.

Qualifications:

• High school diploma or equivalent; additional education in business administration or property management is a plus.
• Proven experience in an administrative role, preferably within property management or real estate.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills. There will be difficult situations with tenants.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and property management software (e.g., Buildium)
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Customer service-oriented mindset with a positive attitude.

How to Apply:
Interested candidates should submit their resume and a cover letter detailing their relevant experience to support@equimax.ca. Please include “Property Manager Administrative Assistant” in the subject line.
Equimax is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
This position is structured as a self-contracting role. Independent contractors are responsible for their own taxes and benefits.
Job Type: Full-time
Pay: $16.73-$25.00 per hour
Expected hours: 30 per week
Additional pay:

• Bonus pay
• Commission pay

Benefits:

• Casual dress
• Flexible schedule
• On-site parking
• Paid time off
• Work from home

Schedule:

• Day shift
• Monday to Friday
• On call
• Weekends as needed

Experience:

• property management: 1 year (preferred)

Work Location: In person
Application deadline: 2024-10-31
Expected start date: 2024-10-28