Job Opportunities in Canada

Job Summary
The Property Management Administrator plays a vital role in ensuring the smooth operation of property management activities. This position involves a combination of administrative tasks, customer service, and data management to support property managers and enhance tenant satisfaction. The ideal candidate will possess strong organizational skills and a customer-centric approach, contributing to the overall success of the property management team. This position is located in Regina.
Duties

• Answering incoming calls in a positive and professional manner
• Processing payments and deposits
• Setting up new tenants, owners, and properties.
• Maintain Smoke detector/fire safety list
• Processing bills and owner payments and statements
• Bank reconciliations, and monthly reporting for condominiums
• Residential financial statements.
• Facilitate the creation and submission of notices, leases, claims or other rental/condominium documents.
• Manage vacancies and report to Owners as needed.
• Manage tenants and properties that experience late or missing rent.
• Advertise vacancies on Buildium, JML's Website, Facebook, and other platforms as required.
• Responsible for Buildium always being current with owner and tenants contact and lease information.
• Address tenant and owner concerns and maintenance requests in a timely manner
• Work with maintenance team to schedule service and repairs
• Review and process new tenant applications.
• Possibility of showings/leasing properties if leasing agent is unavailable.
• Prepare leases for new and existing tenants, ensuring compliance with regulations and timely filing of all documents in company database.
• Monitor all expiring leases contact tents before lease expiration to determine renewal status.
• Assist with administrative duties for other centers with any other task as required.
• Meeting minutes and financials statements for condo boards (occasional evening work)
• Possibility of meeting contractors on site.
• Arrange and organize contractors
• Accounting knowledge preferred
• This role is essential for maintaining high standards of property management while ensuring tenant satisfaction through effective communication and administrative support.

Job Type: Part-time
Pay: $18.00-$22.00 per hour
Expected hours: 30 – 35 per week
Benefits:

• Dental care
• Extended health care
• Life insurance
• Vision care

Schedule:

• Monday to Friday

Experience:

• property management: 1 year (preferred)
• Accounting: 1 year (required)

Work Location: In person
Application deadline: 2024-10-18
Expected start date: 2024-10-21