Program Assistant, Full-Time Term-Certain

September 20, 2024

Red Deer Polytechnic

Red Deer

FULL TIME

Please see Special Instructions for more details.

This position will be open until filled, but first review of applications will take place on September 27, 2024.

Posting Details

Position Information

Position Title

Program Assistant, Full-Time Term-Certain

Position Summary

The Donald School of Business, Science and Computing is seeking a full-time term-certain Program Assistant from October 15, 2024 to June 30, 2025.

The Program Assistant is responsible for providing administrative support to programs within the designated portfolio. This position acts as the front-line support for student inquiries and will provide program specific information as required. This position coordinates the timetabling process and timetable entry as well as provides project administrative support during periods of curriculum renewal and/or accreditation. The incumbent will use reporting systems to generate reports and maintain databases. The Program Assistant performs a wide variety of administrative support services, all of which contribute to the efficient and professional operations of the designated School.

The Donald School of Business, Science and Computing (DSBSC) at RDP is a growing learner-centred community that advances the mission of Red Deer Polytechnic to strengthen and enrich the intellectual, economic, cultural, and social development of Central Alberta. The Donald School of Business, Science, and Technology contributes to the vitality and strength of the economy and businesses of Central Alberta through the development of graduates that work and excel in the region.

The DSBSC contributes to RDP’s comprehensive mix of programming, offering learners a range of credentials including certificates, post-diploma and graduate certificates, diplomas, university transfer programs, and collaborative degrees. We continue to evolve as a School, seeking opportunities to offer innovative new programs and credentials to serve our learners. Our priority is to deliver an exceptional learning environment for our students by focusing on excellence in teaching in learning and experiential opportunities both inside and outside the classroom that contribute to their future success.

The Donald School of Business, Science and Computing programs:

Administrative Professional Certificate
Aviation Certificate
Bachelor of Business Administration Degree
Bachelor of Commerce Degree (University Transfer)
Bachelor of Science in Engineering (University Transfer)
Bachelor of Science, Biological Sciences
Business Certificate
Business Diploma
Computer Programming Diploma
Executive Assistant Diploma
Human Resources Management Post-Baccalaureate Certificate
Legal Assistant Diploma
Machine Learning Analyst Diploma
University Sciences Diploma

For further information contact:
Krista Baumgartner
Academic Operations Manager
Email: krista.baumgartner@rdpolytech.ca

Position Responsibilities

Coordinates instructor submission; completes the preparation of course outlines as required, course packs and manuals
Reviews, tracks, disclosure form collections, class lists, program enrollments, internal phone book listing, security lists, informs appropriate individuals for action
Maintains electronic data base of course outlines and other documents related to program courses
Posts class cancellation notices as required
Supports the Academic Operations Manager, as required, with employment contract submission and distribution
Acts as an initial point of contact from students, staff, faculty and external contact; responding to questions as appropriate or forwarding to appropriate individual
Provides program specific information regarding requirements, electives, procedures, timelines and general program facts for designated portfolio. Refers students to the Student Connect Centre Advisors as required.
Communicates with Registrars Office in relation to student applications, continuing student registration, prior learning assessments; provides program specific information that is communicated to prospective and registered students
Provides support for student orientation and retreats
Collaborates with the Academic Operations Manager, Associate Dean and Chairs to coordinate the timetable process to ensure conflict free scheduling of course and course sections; work with Scheduling Office to correct any issues or conflicts as they arise, including those related to impacts from other events occurring on campus
Collaborates with other Schools to schedule courses that are across Schools (ie. Service courses, instructor who teaches course is in a different School, etc)
Provides expertise in determining ideal timetable patterns for student success
Completes timetable data entry into the Timetable System (DCU); completes all of the infosilem entry for the timetabling process
Generates reports through Banner/Cognos to provide information and up to date class rosters
Monitors, maintains and updates the central Blackboard program site to ensure currency of program specific information
Maintains comprehensive databases for the programs regarding practicum placements, students, programs, Institution and industry information
Supports program and program advisory committee meetings by planning and preparing meetings, preparing agendas, attending meetings, taking and distributing minutes; Consults with Operations Manager regarding budgetary concerns (meeting expenses, printing and marketing expenses)
Maintains list of current and potential advisory committee members; requesting participation of committee members
Coordinates details related to events and meetings; this can include external stakeholders, internal event, program spotlights, program information nights, recruitment and retention events, specialized program meetings, etc.
Determine optimum timing for meetings; schedule regular and special meetings and retreats, including determining the appropriate venue and booking the facility, equipment and refreshments for on-campus and off-campus activities; Assists the Program or Meeting Chair with the development of agenda’s and distributes agenda packages
Attends meetings, records and prepares minutes, communicates and follows up on action items to relevant parties, distributes minutes as appropriate

Required Qualifications

Two (2) years of post-secondary training, completion of a community college certificate including trades apprenticeships or equivalent. In what? Business Administration, Office Administration, or related.
Over Two up to Three years previous job-related experience

Preferred Qualifications

Salary or Hourly?

Salary

Salary

$27.15 - $31.76 per hour

Benefits and Compensation Information

An additional 15% of the hourly rate in lieu of vacation, statutory holidays and benefits.

About Red Deer Polytechnic

Focused on advancing the economic and social priorities of Alberta, Red Deer Polytechnic(RDP) provides more than 80 industry-relevant programs within a breadth of credentials to approximately 6,300 credit and apprenticeship students and 3,400+ learners with Continuing Education programming. With modern teaching and learning spaces, and state-of-the-art research and innovation centres in advanced manufacturing and energy innovation, the Polytechnic provides applied research opportunities, leadership in the social, economic, and cultural development of Alberta, and myriad lifelong learning opportunities.

Red Deer Polytechnic’s main campus is located on Treaty 7, Treaty 6 and Métis ancestral lands. This is where we will strive to honour and transform our relationships with one another.

Whatever brings you to Red Deer Polytechnic, we are glad you are here. And we look forward to having you as a valued member of our polytechnic community.

Posting Detail Information

Competition Number

2024-A-145

Employment Type

Term-Certain Full-Time

Number of Vacancies

Desired Start Date

10/15/2024

Position End Date (if term-certain)

06/30/2025

FTE

1.0

Hours of Work

Open Date

09/20/2024

Close Date

Open Until Filled

Yes

Note to Applicant

To fulfill Red Deer Polytechnic’s mission to enrich the intellectual, economic, cultural, and social development of Central Alberta, people representing diverse perspectives and experiences are required. We welcome and encourage applications from Indigenous persons, Black and racialized persons, women, persons with disabilities, persons with any sexual orientation, and persons of any gender identity or gender expression.

Red Deer Polytechnic will provide job applicants with accommodations in accordance with the Alberta Human Rights Code. To request an accommodation, please contact Peopleandculture@rdpolytech.ca.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Special Instructions to Applicants

This position will be open until filled, but first review of applications will take place on September 27, 2024.

Required Documents

Cover Letter

Resume

Rivière-Rouge

Miramichi

Program Assistant, Full-Time Term-Certain

Please see Special Instructions for more details.

Posting Details

Latest Job Opportunities

P&M Recycling Depot

Sorter - recyclable materials

Mind Craft Contracting Inc.

Carpenter helper

SUNSHINE RESTAURANT AND BAKESHOP

Server - food and beverage services

Subway - 15388-0

Sandwich Artist

Subway - 18716-0

Sandwich Artist

Similar Jobs

NAIT

Program Administrator

Red River College Polytechnic

Program Facilitator, Work-Integrated Learning & Career Serv

Government of Nova Scotia

Program Admin Officer 1-2 (Grants and Contributions)

Yellowknife Women's Society

Family Program Support Staff

Construction Safety Association of Manitoba

Programs Administrator

Inclusion New Brunswick

Transition Facilitator (Program Facilitator)

New Jobs from This Company

Red Deer Polytechnic

Heavy Equipment Technician Instructor - Sessional

Red Deer Polytechnic

People & Culture Generalist

Jobs Around Me

Quick Links

Contact Us