HR and Finance Administrator

October 10, 2024

Rack Petroleum

Saskatoon

FULL TIME

Reporting to the Director - People & Culture, the HR and Accounting Administrator will be responsible for participating in the search process, overseeing the full-cycle payroll function, and administration of both the company benefits and pension plan(s). This role will also be responsible for developing and maintaining strong working relationships with both internal and external customers, suppliers and agencies.

POSITION RESPONSIBILITIES:
Human Resources and Administrative

- Office supply inventory and ordering
- Answer telephone and direct callers to correct person or take accurate messages
- Greet visitors, determine nature of business and direct them to the correct person
- Participate in search function including; advertising vacancies, collecting resumes, conducting phone screens and references, and organizing in-person interviews
- Assemble interview packages and also new hire kits

Remain updated and communicate changes related to benefits or pension changes, payroll regulations and labour standards
Oversee benefits and pension administration including; new hire entries, disability claims, employee assistant or inquiries, and, updates related to wage or personal information changes
Create and maintain employee files, both electronically and hard copy
Administrator for probationary review process
Assists with special projects and performs related duties as assigned

Payroll and Accounting

Coordinate the payroll process within required and established guidelines
Responsible for entire payroll process related to both salary and hourly personnel
Ensure bank reconciliation process if followed, accurate and timely
Compile payroll data such as garnishments, vacation time, insurance and other relevant deductions
Extract timesheets and review work hours for completeness and accuracy
Ensure that hours are categorized and allocated to correct cost centers
Oversee timeclock entries and verify any discrepancies with appropriate manager/supervisor
Update and maintain accurate records management system
Create required internal management reports from the payroll system
Ensure all pay rate changes are made accurately and in time for effected pay period
Follow proper payroll procedures are followed for terminated employees
Remain updated and communicate changes related to benefits or pension changes, payroll regulations and labour standards
Reconciliation of payroll totals to ensure all deductions and benefit plan payments are made as scheduled
Accurate processing of sick pay, benefits, pension and vacation payouts
Respond to employee and government agency inquiries in regard to payroll and pension
Ensure accurate creation and timely distribution of T4s
Accurate reporting; year-end payroll and monthly benefits and pension
Accurate and timely expense payment review and processing
Other accounting duties as assigned

EDUCATION AND EXPERIENCE:

Degree or diploma in Human Resources and/or Accounting
Minimum 3 years experience conducting full-cycle payroll in a salary and hourly work environment
Experience with benefits and pension administration
Experience with Payworks payroll software will be considered an asset

OTHER REQUIREMENTS:

Exceptional communication skills
Knowledge of human resources and accounting practices
Ability to prioritize competing deadlines through organizational skills and multi-tasking
Proven data entry skills, both efficiently and accurately
Ability to work independently as needed, and closely with all levels of staff and management
Proficient in the use of computers and software including Microsoft Office Suite
Familiar with The Rack as a company along with products/services available
Must live in West Central Saskatchewan