Job Opportunities in Canada

About Covenant House Vancouver

• Full calendar management and maintenance, exercising discretion in committing time and evaluating needs.
• Draft, review and send correspondence on behalf of senior leadership
• Coordinate work with other administrative and organizational support staff as needed.
• Preparing briefing notes
• Arranging and managing meeting agendas, taking minutes and actioning to do’s
• Prepare, reconcile and submit expense claims
• Supporting senior leadership in preparing for meetings by way of summarizing research and other meeting materials.
• Plan and execute all logistics involved for meetings, tours, and events hosted by Executive leadership
• Coordinate travel arrangements.
• Produce documents and presentation materials as assigned.
• Collaborate to build and maintain an Executive Office administration manual to ensure accurate and up-to-date knowledge sharing and record keeping.
• Maintain and file records and documents as required.
• Additional, occasional duties in support of the Executive Office administration team.

• Completion of diploma or college or bachelor’s degree or equivalent; at least 3 years of administration experience or an equivalent combination of education, training, and experience
• Proficiency in MS Office applications (e.g., Word, Excel, Power Point, Outlook)
• Proficiency in Office 365, specifically One Note, One Drive, Share Point

• Ability to troubleshoot basic technical issues
• Ability to work independently and to use initiative when prioritizing tasks
• Excellent communication and interpersonal skills
• A superior level of attention to detail and excellent organizational skills
• A demonstrated ability to multi-task and prioritize in a fast-paced work environment
• Ability to exercise a high level of discretion when dealing with confidential issues
• Ability to work as a member of a team

Compensation

Total Rewards

Diversity, Equity & Inclusion

• Persons from groups marginalized due to race, ancestry, colour, religion/spiritual beliefs, or place of origin;
• Persons with visible (physical) and/or invisible (mental) disabilities;
• Persons who identify as women;
• Persons of marginalized sexual orientations, gender identities, and gender expressions; and
• Indigenous persons.