Document controller

July 25, 2024

Carmeuse Lime & Stone

Ottignies-Louvain-la-Neuve

FULL TIME

As the Document Controller, you are a member of the Carmeuse Technologies team. Carmeuse Technologies, formerly known as TECFor Lime, was launched in 2018 in Belgium and Carmeuse Technologies India was established in Bengaluru in 2021 to support Carmeuse Technologies & Carmeuse Group’s global projects. It is a platform for services and solutions owned 100% by the Carmeuse Group, offering its technical expertise and know-how in lime production to all end-markets. Its team of engineers works hand-in-hand with customers and application experts to tailor its solutions to each and every situation.
Your Responsibilities
As the Document Controller, your specific responsibilities may vary depending on the project, but generally include the following:

You support Management in creating Document Management System
You establish and maintain document control procedures and processes, including document numbering, revision control, and storage
You create and maintain documentation, such as manuals, policies, procedures, and work instructions
You manage the distribution of documents to internal and external stakeholders, ensuring that documents are delivered on time and to the correct recipient
You ensure that documents are properly reviewed and approved, and that all changes are properly recorded and communicated
You archive and store physical and electronic documents in accordance with company policies and procedures
You ensure that documents are easily accessible and searchable, using document management software or other tools
You provide training to employees on document control procedures and processes, as needed
You maintain document control metrics and reporting on document control activities
You accurately process and record all technical documentation in accordance with agreed procedures. You ensure agreed procedures satisfy project, client and regulatory requirements
You monitor progress of in-house and Client reviews of technical data. Monitor due dates for drawings, specifications, software, technical manuals and other documents You also Monitor the status of project to ensure documentation is submitted according to schedule
When required, you input or report progress information (received from discipline engineers) accurately at regular intervals as specified by the project
You produce exception reports on late documentation for Project Management review
You undertake other tasks as required by the Lead Document Controller / Manager - Document Control
You maintain a Master Document Register (MDR) consisting of drawings, specifications, procedures and plans
You setup and maintain data in the Electronic Document Management System & ERP
You manage the flow of correspondence in and out of the company through proper transmittals; ensure outgoing documents are accurate, comply with company standards and policies, route correspondence to correct associates; and protect and secure confidential and proprietary information
You review and verifies project documents for completeness, format, and compliance with contract requirements
Submit project documentation to management team for approval and transmits approved documents to customer
You provide the quality of deliverables and maintain quality records (KPI's)
You contribute to compilation of final project dossiers, as built portfolios and archiving
You ensure the entry in Lesson Learned log after completion of each project.

Your Profile

Master's or bachelor's degree in engineering
5- 10 years+ experience in Document Control
Experience with Share Point is a MUST
Experience in controlling documents using EDMS
Experience in the process industry preferred
Fluency (Verbal and written) in English.

Knowledge :

Sound knowledge of acquisition methods and practices

Needed skills :

Detail oriented, with project management skills, and able to coordinate many activities
Ability to establish priorities, manage deadlines, and exercise a high degree of professionalism in interactions
Mature and smart communicator, enable to build relationships and credibility inside and outside of our organization
Result-driven, resourceful, and continuously looking for ways to improve
Appetite for getting things done
Self-motivated, confident, and passionate
Teamwork & Interpersonal skills
Disciplined documentation and record-keeping skills
Flexibility and adaptability under adverse conditions
Ability to show initiative, good judgment, and resourcefulness
Ensures that regular consistent communication takes place within the area of responsibility
Real willingness to invest oneself to learn and grow.

Why should you join us?
We truly believe that where you work matters and, as a family business, we know what makes our employees happy!

Permanent contract
Competitive salary package and benefits
International project exposure
A lot of growing possibilities
A strong HR and training policy to develop your skills
Work life balance.

The Recruitment Process
If you apply for this great position, you could go through these different steps:

Olivia Braszko, our Talent Acquisition Lead will analyze your Résumé and cover letter
A first "Teams" interview will be scheduled with Olivia. You will take 2 personality questionnaires. She will want to know more about you, as a person and as a professional. She will assess your motivations and answer to your questions
You will have a second interview with Etienne Thibeaumont (our Engineering Director) and Aurelie Mordant (our HRBP).