October 24, 2024

Australian War Memorial

Mitchell

FULL TIME

Registration Officer

Ongoing - Full Time - BB3
$63,810 - $78,001
Mitchell, ACT

The Role

Registration Officers work on a variety of specialist collection management tasks and programs including storage, transport, documentation, loans, audit, acquisitions, exhibition installation and warehouse management. These roles are broad band from APS 3 to APS 5 level with progression depending on skills, qualifications, experience and requirements in the team.

Registration Officers can be required across three specialities within the team:

Storage, Movement and Assurance – work in this team involves the physical management and audit of the collection including Large Technology Objects (LTO), artworks and small collection.

Loans and Exhibitions – work in this team involves administering collection loans, reporting, coordinating photography and condition reporting, packing, transport, exhibition install and coordination of temporary displays and changeovers.

Acquisitions – this team is the central point of contact for all collection donation offers to the National Collection. They also coordinate purchases and transfer of collection. Work involves correspondence with donors, coordination of curatorial assessments, receipt and documentation of collection and detailed documentation in the CMS of the whole acquisition process.

A core reasonability across the whole team is performing gallery changeovers, providing showcase and collection access and leading aspects of exhibition installations and displays.

A good level of physical fitness is required for collection movements and exhibition installation work and a driver’s licence is essential.
The current vacancy is in the Storage, Movement and Assurance Team.

Core Responsibilities

APS 3:
At this level staff will assist with collection management tasks, build skills in specialty areas, collaborate across the Collection Services section, assist in exhibition preparation and installation and maintain accurate documentation in the CMS. Staff at this level are expected to do all relevant training including asbestos awareness, forklift and elevated work platform licences (for the Storage and Movement team), radiation safety and CMS training.
Tasks under general direction, depending on specialty team, may include:

Prepare collection items for storage or despatch and physically locate material in storage
Assist with the packing, rehousing, audit, relocation and storage of collection items
Assist with the physical management of collection material for conservation, photography, access, accessioning, loan and exhibition
Administrative tasks relating to collection management
Handling donor enquiries and processing hazard and purchase evaluations
Coordinating curatorial assessment of acquisitions

Progression to the APS 4 pay point will be dependent on:

Relevant qualifications depending on speciality team requirements that may include:
- Tertiary degree in a relevant discipline
- NEGVET 1 Security Clearance
- Medium Rigid truck licence
- Dogging and rigging qualifications
Advanced skills in CMS documentation
Demonstrated ability to coordinate and lead team tasks as listed above
Demonstrated ability to lead external stakeholder communication
Demonstrated ability to coordinate internal stakeholders and produce high level correspondence and reports
Demonstrated ability to coordinate collection management programs including loans and audit

Contact Information:

For specific questions relating to this job vacancy, please contact: Robert Fisher, (02) 6206 9862
For questions relating to the online lodgement of your application, please email the Recruitment team via employment@awm.gov.au

Closing Date:

Applications close at 11:30pm, Thursday, 7 November 2024

For more details about the position and how to apply, please view the information pack.

The Memorial is committed to workplace diversity and maintains an environment that values the contribution of people from different backgrounds and experiences. The Memorial welcomes applications from Aboriginal and Torres Strait Islander people, veterans, mature age people, people from diverse backgrounds, and people with a disability.