October 27, 2024

Australian National Maritime Museum

Darling Harbour

FULL TIME

Records Management Officer

Full-time, Non-Ongoing, 12 months APS 5 position
Attractive employee benefits including 15.4% superannuation
Australia’s leading museum located waterside in beautiful Darling Harbour

The Australian National Maritime Museum is seeking an experienced and highly organised Records Management Officer to join our Governance team in this full-time, non-ongoing APS Level 5 position.

As one of Sydney’s most visited museums, the Australian National Maritime Museum shares our national maritime story across Australia and the world, online, onsite and through research, presentations and travelling exhibitions, and provides must-visit museum experiences that delight and inspire.

We connect our visitors with the oceans and waterways that are the heartbeat of who we are. From deep time to modern Australian and beyond, we explore our past, our present and future as an island nation shaped by sea, offering a sustainable and cohesive vision for the future.

The Museum welcomes over 2.5 million local, interstate and international visitors annually, and is supported by a thriving and passionate staff, membership, volunteer and education base. Find out more at sea.museum.

The Records Management Officer is responsible for contributing to the Museum’s strategic direction for records and information management in line with Whole of Government information management policies, National Archives of Australia requirements, the museum’s Corporate Plan, and business objectives for records and information management.

The Records Management Officer will be a key evangelist for information management initiatives within the organisation, engaging with and influencing decision makers to invest in records and information management. They will undertaking a diverse range of tasks to support the effective management of the Museum’s corporate records, including the development of the records management program and systems.

Proper record keeping is an integral requirement for all Commonwealth organisations and supports strong business practices and decision making. An understanding of the regulatory environment that impacts records and information management will be critical for supporting the Museum’s information governance; working within an environment of constrained budgets, competing priorities and high customer expectation.

The role is physically situated within the museum’s library and will work with other museum information staff to provide a wholistic approach to information management across the organisation.

Key Accountabilities:

Assist the museum to manage its physical and electronic records, including the sentencing and destruction of physical and digital records and the ongoing transfer of records to the National Archives of Australia.

Under limited direction, this position is responsible for delivering the following functions:

Develop, implement and maintain documentation around the museum’s corporate document management system (both electronic and paper files), including policies, procedures, forms and templates.
Provide advice on information management strategy and frameworks, with reference to Australian Government laws, policies, and standards. Assist to implement best practice information management policy and record keeping ensuring that this is in line with National Archives of Australia policies and any other relevant legislation.
Using your knowledge of the above requirements, in consultation with relevant stakeholders, assist to develop and deliver training materials and coaching to ensure understanding and effective use of the museum’s record management system to create a positive records management culture.
Work collaboratively with internal stakeholders to design and implement improvements to the current system to ensure efficient operations.
Implement a program for the timely identification and where authorised the disposal of the Museum’s information documents, both electronic and hard copy.
Respond to internal staff questions and queries around record keeping requirements, best practices and use of the document management system.
Provide occasional ad-hoc support and cover for the museum’s library staff as required, including public reference support when library staff are away.

Selection Criteria:

Demonstrated experience in managing records and records management systems preferably within Government.
Ability to prepare procedure documents, training materials and stakeholder communications.
High level organisational skills with capacity to identify and manage multiple priorities in a fast-paced environment.
Highly developed oral, written, and interpersonal communication skills.
Strategic thinking and problem-solving skills with the ability to develop options and solutions.
Practical knowledge of how to apply the Commonwealth’s record retention rules and other applicable Commonwealth record keeping frameworks.
Understanding of, or the ability to quickly acquire, the Australian Government operating environment, particularly in relation to, the National Archives Act 1986, the Australian National Museum Act 1990 and the Public Governance, Performance and Accountability Act 2013.

Qualifications and/or relevant experience required

Desirable

A tertiary qualification in Information Studies or equivalent vocational experience is required.

When applying via our online e-recruitment system, please provide a written application addressing each Selection Criteria. Your current resume is also to be included in your application.
In addition to an application and your resume, the assessment process for this position may also include an interview and referee reports.

Applications Close: 3pm AEST, Friday, 15 November 2024. No Applications will be accepted by mail or email.

Selection for this position will be made on the basis of relative merit which will be assessed against each item of the selection criteria. Applications that do not address the selection criteria will not be considered for short listing by the Selection Committee. As part of the selection process the selection committee may invite candidates to undertake psychometric test, you should advise the selection committee if you have any special needs. Psychometric tests may be used as the initial short-listing test or later in the selection process. Some tests are very short while others may take one or more hours.

This position is open to all eligible members of the community, and we encourage applications from Aboriginal and Torres Strait Islander people, people with a disability and people from every cultural and linguistic background. To be an eligible member of the community, you must be an Australian citizen. Applications may be accepted from Australian permanent residents who are in the process of acquiring Australian citizenship.