Job Opportunities in Australia
September 18, 2024
Airport Development Group
Eaton
OTHER & FULL TIME
Executive Assistant - EGM Airport
- High level organisational and administrative assistance
- Coordinate preparation of papers and presentations
- Passion for helping leaders succeed
Airport Development Group (ADG) owns and manages diverse infrastructure assets across the Northern Territory including airports, hotels, aviation, and commercial buildings. Investing, developing, and managing long term infrastructure to grow the Territory and Northern Australia.
We're seeking an enthusiastic administrator extraordinaire to provide high-level efficient administrative and confidential support to our Executive General Manager of Airport Operations in Darwin. This is a fantastic opportunity to apply your professional organisational abilities and passion for helping leaders succeed. This role is accountable for high level for the Executive General Manager Airport Operations in Darwin.
You will coordinate preparation of papers and presentations for major meetings such as the monthly Business Reviews, bi-monthly Board Meetings, quarterly RAAC Meetings, and twice-yearly Management Strategic sessions.
Along with coordination of EGM’s and Department Heads travel you will also be responsible in organising meetings, maintaining diaries and preparing expense reconciliations, travel arrangements, and reports. You will also provide administrative support, records maintenance, and other secretarial duties and assist the Office Manager with office management functions as required.
Further responsibilities include:
- Draft correspondence, presentations, and speech notes.
- Coordinate and arrange Airport Operations team meetings with agendas and action items as required.
- Process invoices for EGM in Tech One fortnightly to ensure timely payment to suppliers.
- Reconcile Credit Card and Expense claims for EGM Airports accurately and timely.
- Assist in the preparation and processing of Purchase Orders in Tech One.
- Coordinate all Airport Operations team subscriptions, including payment of annual fees and renewals.
- Ensure statutory and regulatory compliance.
- Provide additional assistance to Heads of Departments within the Operations team.
- Liaise with facilities management to organise any repairs and maintenance for the Terminal Control Centre offices.
- Coordinate special projects as delegated by the EGM Airports.
- Assist the EA CEO with company events and stakeholder functions, such as the staff and children’s Christmas party.
- Minimum 3-5 years’ experience in a senior-level corporate Executive Assistance role.
- Effective diary management for executives.
- Superior organisational skills, calm under pressure, and the ability to manage competing priorities and work to tight deadlines.
- Advanced proficiency with Microsoft Suite.
- Highly developed oral and written communication skills.
- Demonstrated discretion in dealing with confidential and sensitive material.
- Ability to work with minimum supervision and meet deadlines.
- Professional presentation, friendly disposition, and effective communication with staff and clients.
- Eligibility to hold an Aviation Security Identification Card and pass an Australian Federal Police Check.
- Experience in Aviation or a similar fast-paced operations environment.
- Driver’s licence.
- Experience with Share Point.
ADG offers a competitive salary with a range of benefits including:
- Professional, diverse and modern workspace
- Employee Health & Wellbeing initiatives including a living well rebate
- Free shaded car parking facilities
- Hotel, Restaurant and Retail employee discounts
- Flexible working options
- Additional 5 days bonus leave
- Employee events, awards and recognition initiatives
Note: Screening may commence prior to closing date.
We regret to inform you that this job opportunity is no longer available
Latest Job Opportunities
Similar Jobs
September 9, 2024
Australian Government
Executive Level 2 - Director, Office of Chief Health Economist
Sydney
View Details
September 9, 2024
Department of Industry, Tourism and Trade
Executive Support Officer
Darwin
FULL TIME & OTHER
View DetailsSeptember 9, 2024
SA Government -SA HEALTH
EXECUTIVE ASSISTANT TO THE EXECUTIVE DIRECTOR OF NURSING AND MIDWIFERY
Port Augusta
PART TIME & FULL TIME
View DetailsSeptember 9, 2024
Department of Agriculture, Fisheries and Forestry
Executive Assistant
Canberra
View DetailsNew Jobs from This Company
October 14, 2024
Airport Development Group
Groundsperson - ASA
Alice Springs
FULL TIME & OTHER
View Details