APS5 Administration Support Officer

September 20, 2024

Hudson Australia

Canberra

OTHER & CONTRACT

This pay rate is inclusive of mandatory 25% casual loading
Hudson is seeking highly organised and experienced Administration/Secretariat Support Officer for multiple labour hire and fixed term contract roles within the Australian Public Service.
You will play a key role in supporting the activities of high profile committees, managing logistics, travel, finances, and record-keeping, while providing essential administrative support to senior officials and stakeholders.
As part of a close-knit team, you will need to be adaptable and resilient, capable of managing shifting priorities and last-minute changes. While minutes are not a primary focus, you will have the opportunity to assist with them when necessary. Your ability to work efficiently under pressure, maintain attention to detail, and manage administrative tasks will be key to your success
Key Responsibilities:

Coordinate and manage committee activities, including booking travel, organising logistics, and preparing meeting schedules and agendas
Collate, quality-check, and distribute meeting papers and minutes
Maintain accurate committee records, including conflict and decision registers, action lists, and financial records
Support senior officials, program leads, and committee members with day-to-day administration and meeting logistics
Manage procurement, financial processes, and records including acquittals and invoices
Build strong relationships with stakeholders and colleagues across the organisation
Contribute to the continuous improvement of secretariat processes and practices
Handle last-minute changes and unforeseen challenges with resilience and a solution-oriented approach

Capabilities:

Strong written and verbal communication skills, with the ability to produce and format formal documents to a high standard
Proven ability to build and maintain positive relationships with internal and external stakeholders
Flexibility and initiative to prioritise tasks and adapt quickly to changing situations
Problem-solving skills, with the ability to provide sound advice on meeting logistics and management
Ability to work in a close-knit, collaborative team environment

Essential Requirements:

Relevant experience in administration and/or secretariat support, with a solid working knowledge of Microsoft Office.
Ability to manage competing priorities and remain composed in a fast-paced, process-driven environment
A proactive, team-oriented attitude with a willingness to "pitch in" when required
Strong attention to detail and organisational skills

Is this role for you?
This role offers the opportunity to work closely with senior leaders and contribute to high-profile initiatives within a supportive and collaborative team. If you are someone who thrives in a fast-paced environment and enjoys working across a range of tasks, this could be the perfect opportunity for you.

We regret to inform you that this job opportunity is no longer available