November 13, 2024

Brandywine Trust Company, LLC

Hockessin

FULL TIME

Trust Operations Associate

Job Summary
BRANDYWINE TRUST COMPANY
Job Title: Trust Operations Associate
Department: Trust Department / Operations Group
Reports To: Supervisor – Operations Group
SUMMARY
As a member of the Operations Group of the Trust Department, the Trust Operations Associate will be involved in processing funds transfers and remittances, recording those on the trust accounting system, reconciling the accounting system with sub-custodial records, producing, reviewing and assembling client statements and performing similar functions related to the maintenance of fiduciary records.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Processes client cash receipt and disbursement transactions, including check requests, either using subcustodian’s electronic platform or administering the issuance of written instructions.

Processes capital contribution/distribution transactions on the subcustodian’s system by utilizing the Auto Loader process, and on the trust accounting system by using the STP Link process.

Inputs transactions into the trust accounting system, either manually through volume processing, the latter of which is accomplished by uploading dashboard STP links, or processing transactions through the Qforms process.

Produces daily reports used by the Accounting and Trust Administrative departments.

Processes functions on the trust accounting database at the Account or Security level, either manually or though Qforms request, including setting up new securities for equities, bonds and non-marketable assets.

Processes monthly and quarterly pricing, either manually or through dashboard STP links.

Reconciles accounts in the accounting system against the sub-custodian records on a monthly or quarterly basis; reconciles accounts in the accounting system against broker statements on a monthly basis.

Periodically runs a program that reconciles the positions on the subcustodian’s records against the records in the trust accounting system, and informs the Trust Administration department of any discrepancies between the two systems.

Maintains the records of the Client Funds Account on the Quick Books database.

Prints, collates and assembles both physical and electronic client account statements.

SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and have an unblemished record of integrity. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND EXPERIENCE
Associates degree and three years of related experience and/or training, or an equivalent combination of education and experience.
SPECIAL SKILLS
Demonstrated proficiency with PC and software packages (MS Excel, Lotus Notes, etc.).
Basic understanding of financial and investment concepts, particularly portfolio accounting.
Good organizational skills.
Detail oriented.
Ability to operate general office equipment, including photocopier, fax and postage machines.
LANGUAGE SKILLS
Ability to read and comprehend instructions, short correspondence, and memos. Ability to write simple correspondence.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to walk and talk or hear. The employee frequently is required to stand, sit, use hands to finger, handle, or feel and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
Repetitive motion of arms, wrists and hands is required in either a sitting or standing position for extended periods of time. The employee is occasionally required to climb or balance and stoop, kneel, or crouch.
Job Type: Full-time
Benefits: