November 5, 2024

Bricker Graydon LLP

Cincinnati

FULL TIME

Records and Information Management Specialist

Bricker Graydon
Records and Information Management Specialist
Cincinnati, OH | Onsite | Mon-Fri | 8am-5pm
At BRICKER GRAYDON LLP, we strive to provide a firm culture that promotes inclusivity and fosters a positive work environment built on the foundation of respect.
We value and recognize the unique strengths, experience, and character our team members bring to our culture. There is a wealth of great things to say about working at Bricker Graydon, but the driving factor behind the firm’s success is the outstanding and diverse group of people who work here. Our attorneys and staff define our firm and are the reason we succeed every day. Bricker Graydon is a place where YOU belong.
We are currently seeking a Records and Information Management Specialist to join our team in Cincinnati, OH.
GENERAL DESCRIPTION:
This position represents the Record department regarding all issues of records and information management policy and procedural obligations. The RIM Specialist must be knowledgeable about the principles of records and information management. The RIM Specialist performs at all levels of recordkeeping responsibilities including the processing, retrieval and delivery of paper records. This position will conduct effective record searches, catalog and classify records, in addition to scanning/maintaining documents in the electronic record. The RIM Specialist serves as a member of the extended IT department.
ESSENTIAL DUTIES AND RESPONSIBILITIES: “essential functions” are primary job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer.

Manages all aspects of the records life cycle in all formats/media, including identifying those records eligible for destruction or transfer.
Identify records and information management issues and formulate recommendations for improvements or training.
Works closely with IT to ensure that all electronic information is properly protected and disposed of systematically.
Assess, analyze, and correct data in line with the Records program best practices and requirements.
Communicate effectively with stakeholders verbally and in writing.
Apply business process analysis to make decisions about records creation, capture, control, storage, and disposition.
Manage incoming and outgoing attorney records, including scheduling, preparation, data entry, and reconciliation of inventory.

ADDITIONAL RESPONSIBILITIES:

Attend to floor assistance as requested, organizing client information and data for projects throughout the office, including those being processed for offsite storage.
Manage inventory, disposition and related support of file rooms as assigned.
Participate in record audits and cleanup projects.
Collects and analyzes data related to conflicts of interest. Reviews requests for accuracy and completeness and follows up as appropriate.
Data entry into firm’s billing software
Assist with overflow requests from the IT Support Desk
Assist with technical support of in-person and virtual meetings

POSITIONS SUPERVISED:
None
EDUCATION/EXPERIENCE:

College degree preferred or relevant experience
3+ years of experience in corporate or legal records
Strong computer/technical skills

KNOWLEDGE / SKILLS / ABILITIES:

Ability to work well with a team or autonomously
Displays professionalism, quality service and a “can do” attitude to internal members/ departments of the Firm as well as external clients and vendors via electronic and print correspondence, over the telephone and in-person.
Ability to initiate, follow-through all details, and complete time sensitive projects with minimal supervision.
Excellent project management and organizational skills, including the ability to work effectively in an atmosphere of multiple projects, shifting priorities, and deadline pressure.
Demonstrated ability to compile, review, and determine logical conclusions or recommendations based on data and information that is varied in content and format.
Good judgment in determining when assistance is needed in communicating with attorneys on varied issues.
Proficiency using on-line research tools (or ability to learn) such as Lexis, Westlaw, Dun & Bradstreet, Hoovers, the Internet, and various other resources.
Proven ability to maintain confidential and other sensitive information.
Excellent organizational skills and ability to pay close attention to detail.

OTHER REQUIREMENTS:

Ability to work and converse productively with all firm personnel, including attorneys.
Ability to push cart, lift and move file boxes generally not exceeding 40 pounds.
Ability to stand at a scanner for some length of time.
General IT knowledge preferred.

Disclaimer
The information provided in this description has been designed to indicate the general nature and level of work performed by incumbents within this job. It is not designed to be interpreted, as a comprehensive inventory of all duties, responsibilities, qualifications and working conditions required of employees, assigned to this job. Management has sole discretion to add or modify duties of the job and to designate other functions as essential at any time. This job description is not an employment agreement or contract.
We offer a full benefits package, including paid family leave and a generous firm 401(k) contribution. If you are interested in becoming a member of our team, please visit our careers page on our website at www.brickergraydon.com to complete our online application.
We are an Equal Opportunity Employer. All qualified applicants are welcome without regard to gender, gender identity or gender expression, sexual orientation, race, ethnicity, or cultural identity, national origin, religion, age, veteran status, genetics or disability. Women, minorities, LGBTQ+, veterans and individuals with disabilities are encouraged to apply.
Job Type: Full-time
Pay: $40,000.00 - $55,000.00 per year
Benefits: