November 5, 2024

IEM International Inc

Guaynabo

FULL TIME

Project Invoice Analyst

Position Summary:

IEM is looking for a Full Time- Project Invoice Analyst who would be under general supervision from the Lead Project Invoice Analyst, to develop and monitor centralized procurement and contract administration compliance processes; and small business participation in the procurement/solicitation process. The incumbent may be called upon to provide support and assistance to address issues and concerns outside areas of assignment.

The duties listed below represent the various types of work that may be performed. The omission of specific statements of duties does not exclude them if the work is related or a logical assignment to this class.

Primary Location:

Candidate must live a commutable distance to Guaynabo & Santurce, PR.
Position will be a fully in office role, we cannot accommodate remote work from home.

Travel Requirements:

Currently None

Essential Functions:

Demonstrates strong leadership and managerial competencies, including integrity, accountability, communication skills and commitment to teamwork and excellence in responsibilities.
Review the IEM employees task Description to ensure it meets FEMA minimum requirements.
Create effective monitoring tools to ensure compliance of contract administration procedures.
Provides high-level technical/administrative guidance on work requirements and methods.
Checking the data input to ensure the accuracy of the final bill.
Conducts (or manages the process for) the evaluations of invoices in accordance with internal policy and external local, state, and federal regulations of the different supplier and vendors.
Assures all invoices are audited in compliance with contract terms and supervises contract closeout.
Compare and reconcile the recorded work hours and project codes between the payroll system (ADP) and the labor system (DARRTT) on a monthly basis.
Ensured records are maintained and invoices are documented from origination through completion.
Maintains complete record of authority contracts for goods and services.
Collaborate with relevant teams or departments involved in the billing process
Ensure that all activities delegated to team members for executing
processes related to reimbursable task descriptions are streamlined and fully compliant with regulations governing critical infrastructure projects as outlined by FEMA, COR3, and client requirements payroll, project management, and finance.
Writes and reviews action items going before to the client on invoices solicitations, contract awards and modifications. In coordination with the Project Administrator managing the assigned monthly reports of accruals and reversals.
Makes recommendations on policies and procedures as needed to ensure the success and compliance of all procurement related activities.
Track performance metrics to monitor the progress of assigned validations, including adherence to established timelines and quality of work.
Collaborate with internal stakeholders, and other relevant parties to address any issues or concerns related to validation and compliance, ensuring alignment with project objectives and requirements.
Other Task assignment that is requested by your supervisor or Manager.
Understanding and managing invoice components effectively can lead to improved customer relations and prompt payments.

Minimum Qualifications:

Bachelor’s degree from an accredited college or university in acquisitions, purchasing/supply management, accounting, finance, business, or public administration, legal or closely related field.
A master’s degree from an accredited institution in a qualifying field may substitute for two (2) years of the required experience.
Four (4) years of experience on a similar role.
An equivalent combination of education, experience, and training that demonstrates the required knowledge, skills, and abilities necessary to effectively perform the duties and functions of this position may be considered.

Preferred Qualifications:

Familiarity with management and with the entire cycle of invoicing process and experience reviewing contracts to ensure is under the scope of work and pricing negotiated is highly desirable. Experience in a public organization is recommended.

Benefits and more:

10 paid Holidays
Vacation Pay
Sick Pay
401 (K) plan with matching
Company paid STD and LTD

Why join IEM:

We are a woman owned company in Emergency Management that embraces teamwork, collaboration, flexible performance, actionable solutions and integrity/ethics. Our work touches everyone. We produce results that matter. Results that save lives – join us while we build a safe, secure and resilient world.

Our culture:

IEM believes in the greater good and it is our commitment to attract those who have excellent technical skills, creative minds and innovative ideas to keep propelling us forward.

IEM is an Equal Opportunity Employer including Vets and Disabled:

We are an Equal Employment/Affirmative Action employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law.

If you need reasonable accommodation for any part of the employment process, please contact Human Resources and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from Human Resources.