November 6, 2024

Prosper Portland

Portland

FULL TIME

Project Coordinator II - Economic Development

Prosper Portland?seeks an experienced Project Coordinator to join our Business Advancement Team within our Economic Development Department. This position will support the planning, coordination, and implementation of small projects and initiatives for the Business Advancement Team, including projects in support of project managers for industry-specific strategies and teamwide projects. This position will also assist project teams with coordination related to project scheduling, timelines, event planning, relationship management and administration. As a member of the Business Advancement Team, you will also contribute to the implementation of other economic development initiatives to support Prosper Portland’s mission in building an equitable economy.

Important Note: This position is open until filled. For first consideration please apply by November 5th.

Summary
This position supports the planning, coordination, and implementation for small projects and initiatives for the Business Advancement Team, including projects in support of project managers for industry-specific strategies and teamwide projects. It assists project teams with coordination related to project scheduling, timelines, event planning, relationship management and administration.

Functions and Responsibilities

Supports the Enterprise Zone Program Manager, including tracking business compliance, updating Customer Relationship Management System with business engagement, and processing payments for the program.
Serves as the initial point of contact, coordinates and/or provides support for business recruitment and retention activities.
Provides customer service and technical support to businesses, partners, and clients.
Coordinates and assists with the communications for projects and programs including updates to website content, social media, marketing, and other Business Advancement Team correspondence.
Coordinates and assists with events, community and business outreach, and engagement.
Collaborates with and assists project teams and other stakeholders in planning, developing, and implementing projects and programs.
Serves as a representative of the Business Advancement Team at meetings, work groups and other events as determined.
Coordinates the development, implementation and maintenance of Customer Relationship Management systems and other database systems. Inputs data, as needed, into the Customer Relationship Management system and provides support with reporting.
Drafts, sets up, reviews, distributes, and processes grants, scopes of work, contracts, purchase orders, sponsorships, memberships and amendments for the Business Advancement Team.
Processes and tracks payments and invoices; monitors contract/purchasing use.
Assists the agency with special projects, events, committees, and other relevant duties as assigned.

Scope

Operates under general supervision. Duties have routine characteristics although variations are common and often require different approaches to achieve goals. Receives general instruction on new assignments. Work is periodically reviewed.
Makes decisions for routine, established, or process-oriented aspects of work. Decisions related to another stakeholder’s project/program or actions with significant legal, fiscal, political, or operational impacts require oversight.
Decisions and errors in work can have a moderate legal, financial, political, or operational impact to the agency.
Work involves a moderate level of complexity due to tight timelines, frequent interruptions, the need to prioritize multiple assignments and project tasks, limited resources, interaction with external stakeholders and the need to use discretion in those interactions.
Position has no supervisory responsibilities; however, may oversee the work of consultants, vendors, and/or train student staff.

Competencies
Putting People First, Inclusion & Collaboration

Interpersonal Skills: Ability to build constructive and trusting relationships. Exercises active listening, tact, patience, and discretion.
Mission-Driven Service: Ability to provide excellent service by demonstrating a people-oriented mindset and willingness to help. Ability to train and provide guidance to others.
Teamwork: Ability to work with others inclusively and collaboratively. Works to resolve conflicts and build consensus.
Communication: Effective use of both verbal and written communication. Ability to speak in public. Ability to organize, simplify, and report data and information.
Cultural Curiosity and Reflection: Ability to learn and use culturally responsive practices to understand, communicate, and work with people across cultures and identities. Honors and embraces differences and models inclusivity in interactions and decisions.
Advancing Equity: A demonstrated commitment to advancing social and racial equity and actively seeks out opportunities to do so. Ability to learn, understand, and apply the principles and practices of equity to work.

Excellence, Innovation & Learning

Knowledge: Knowledgeable and skilled in the principles and practices of project management. Understanding of inclusive economic development, business development, and business management. Demonstrated knowledge and use of Microsoft Office and other software applications. Familiarity with business practices such as accounting, budgeting, and records management. Basic understanding of public administration.
Continuous Learning: Openness to new ideas. Ability to ask for help and learn from experiences.
Problem Solving: Apply research, analytical, and problem-solving skills to evaluate work and find smart solutions. Exercises sound judgement in carrying out responsibilities. Ability to interpret and apply law, policy, and procedure to work.
Adaptability: Flexibility to respond to shifting and competing work demands. Perseveres in the face of obstacles.
Planning and Organization: Ability to organize work, set priorities, and monitor work independently. Detail-oriented.
Accountability: Takes initiative and responsibility for actions. Follows through on commitments and meets deadlines. Maintains confidentiality as appropriate.

Minimum Education, Training and/or Experience
Four years of experience in any of the following areas: project coordination, economic development, public administration, urban planning, community outreach, community development, business development or a closely related field. An Associate’s, Bachelor’s, or Master’s degree will substitute for up to one year of experience.

Physical Requirements
Position requires ability to remain in a stationary position for extended periods of time along with the ability to frequently move throughout the office. Position often uses a computer and other standard office equipment. Position must communicate and interact with internal and external stakeholders. Position rarely will lift or move objects up to 50lbs.

Working Conditions
Normal working hours Monday through Friday [8 AM – 5 PM] in a combination of in-person and remote work; however, additional hours may be needed to meet deadlines. Position requires local travel to external meetings or events. Travel out of the metro area including out of state and international travel, although rare, may occur. Position will be expected to engage in conversation and personal reflection around race, racism, and equity.