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Job Summary

Position Summary- (Our Lady of Providence)

Performs secretarial duties for several staff members, including the Pastor. Responsibilities may include word processing and typing reports and correspondence for parish staff and committee members, creating the weekly bulletin or other newsletter, entering information into parish census and offering envelope database and preparing sacramental records. Requires previous secretarial experience.

Duties & Responsibilities

General:

• Provides secretarial and clerical services to the pastor, business manager, ministries, and parish organizations
• Provides receptionist services for the parish office including the recording of clear and accurate messages, the handling routine questions about policies, events, etc., and greeting visitors
• Distributes mail and other related material
• Maintains Mass Intention book, cards, and money
• Maintains parish donor database
• Enters contributions into computer program and reconciles with the deposit

Interested candidates should send resumes to -

Father Michael Esswein - frmichaelesswein@archstl.org

Job Responsibilities

• Prepare reports and spreadsheets
• Monitors and orders office supplies
• Prepares weekly bulletins
• Runs mailing labels on request
• Prepare bulk-mailing
• Acts as parish representative to the Archdiocese for the Safe Environmental Program (SEP)
• See that the parish abides by the Archdiocesan rules and requirements for the SEP
• Requests list of volunteers when each sport seasons starts from appropriate person and from appropriate organizations.
• Oversees SEP compliance of all parish volunteers. If /when volunteer is not in compliance, sends them note with instructions to rectify.
• Maintains sacramental records for parish (records marriages, baptisms, funerals, new parishioner registration, financial contributions, etc.)
• Monitors postage meter, prepares check request for postage refill, orders ink supplies
• Coordinate and schedule volunteers in the parish office
• Manage calendar and scheduling of facilities and rooms for activities and ministries

Job Requirements

• Must be computer literate and have experience using copiers, fax machines and other office equipment

• Experience with Microsoft Office applications (Word, Excel, Publisher, etc.) required
• May need to know bookkeeping software or other business software
• Must have proficient typing skills
• Must have three to five years experience working in a general office environment
• Skills & Attitudes Required for Success in Job
• General knowledge and support of the Catholic Church, Catholic sacraments, Catholic rites and liturgies
• Must have well developed “people skills” in interacting with all who come to the parish office
• Must have ability to communicate verbally and in writing
• Must be organized with office files and volunteers
• Must be able to maintain confidentiality in all matters
• Must be willing to work a flexible schedule with occasional overtime
• Relationships Requirements
• Will work closely with the Pastor and other parish employees
• Will have frequent interaction with parishioners and various parish organizations
• Must be able to work well with outside contractors and vendors