November 19, 2024

California Correctional Health Care Services

FULL TIME

OFFICE ASSISTANT (GENERAL)

Limited Term 12 months; may be extended up to 24 months or become permanent.

Under the direct supervision of the Health Records Technician II Supervisor, the Office Assistant (G), indexes, scans, uploads, and performs a quality assessment of requested medical documents into the Electronic Unit Health Record (e UHR). In addition the PA sorts, files, repairs, and maintains the appearance of folders for assigned Terminal Digits (TDs) and perform other clerical duties in support of the Medical Records Department.

Minimum Qualifications
Office Assistant (General)

Either I

One year of experience in California state service performing the duties of an Assistant Clerk.

Or II

Education: Either equivalent to completion of the twelfth grade; or completion of a business school curriculum; or completion of a clerical work experience training program such as those offered through the Welfare Reform Act. (One year of clerical work experience may be substituted for the required education.)

T&D Assignment:

Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

You will find additional information about the job in the Duty Statement.

Working Conditions

Travel may be required.

Minimum Requirements
You will find the Minimum Requirements in the Class Specification.

OFFICE ASSISTANT (GENERAL)

Additional Documents

Job Application Package Checklist
Duty Statement

Position Details

Job Code #:

JC-457483

Position #(s):

054-213-1441-XXX

Working Title:

OFFICE ASSISTANT (GENERAL) - California Correctional Institution (CCI)

Classification:

OFFICE ASSISTANT (GENERAL)

$3,075.00 - $3,849.00 A

$3,379.00 - $4,230.00 B

# of Positions:

Multiple

Work Location:

Kern County

Telework:

In Office

Job Type:

12 Month Limited Term - Full Time

Facility:

California Correctional Institution

Department Information

Vision
We enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs.

Mission
To facilitate the successful reintegration of the individuals in our care back to their communities equipped with the tools to be drug-free, healthy, and employable members of society by providing education, treatment, rehabilitative, and restorative justice programs, all in a safe and humane environment.

The California Department of Corrections and Rehabilitation (CDCR) and the California Correctional Health Care Services (CCHCS) are committed to building an inclusive and culturally diverse workplace. We are determined to attract and hire more candidates from diverse communities and empower all employees from a variety of cultural backgrounds, perspectives, and personal experiences. We are proud to foster inclusion and drive collaborative efforts to increase representation at all levels of the Department.

CDCR and CCHCS strive to collaborate with the community to enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs. Incumbents establish and maintain cooperative working relationships within the department, other governmental agencies, health care partners, and communities.

CDCR/CCHCS values all team members. We work cooperatively to provide the highest level of health care possible to a diverse correctional population, which includes medical, dental, nursing, mental health, and pharmacy. We encourage creativity and ingenuity while treating others fairly, honestly, and with respect, all of which are critical to the success of the CDCR/CCHCS mission.

Commitment to California Model
CDCR and CCHCS are proud to partner on the California Model which will transform the correctional landscape for our employees and the incarcerated. The California Model is a systemwide change that leverages national and international best practices to address longstanding challenges related to incarceration and institution working conditions, creating a safe, professional, and satisfying workplace for staff as well as rehabilitation for the incarcerated. Additionally, the California Model improves success of the decarcerated through robust re-entry efforts back into to the community.

This advertisement is for a Office Assistant (General) position(s) located at California Correctional Institution (CCI), in Tehachapi, CA, located in Kern County.

Please write the position number on your application: 054-213-1441-XXX.

Please Note: Main communication for this position will be through email. Please ensure to have a valid email address on your application.

Department Website: https://cchcs.ca.gov/careers

Special Requirements

Please do not include any confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission.
Possession of Minimum Qualifications (MQ) will be verified prior to interview and/or appointment. If you are meeting MQ’s with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the MQ’s, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.
Applicants who completed their education outside of the US (with foreign degrees/transcripts) must obtain and submit verification of U.S. course/degree equivalency. Foreign education credential evaluation services can be found at NACES | National Association of Credential Evaluation Services.
Candidates new to CCHCS are required to submit to a background investigation process utilizing Live Scan Fingerprinting, and Tuberculosis (TB) testing prior to appointment followed by department annual TB testing/evaluation thereafter.
When submitting supporting documents, PDF file format is preferred.
CCHCS utilizes E-Verify to confirm candidate’s identity and employment authorization. For more information about E-Verify, you may go to www.e-verify.gov/.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 12/4/2024 Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your Cal Career Account at www.Cal Careers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:

California Correctional Health Care Services

Regional Human Resources–Southern

Attn: A. Lopez CCI-1441-LT/FT JC-457483

Regional Human Resources – Southern

P.O. Box 81857

Bakersfield, CA 93380

Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:

California Correctional Health Care Services

California Correctional Institution

24900 CA-202

Tehachapi, CA 93561

Attn: Jayme Travers

08:00 AM - 04:30 PM

Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.Cal Careers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Willingness to create and promote an equitable and inclusive workplace where diversity is celebrated and valued.

Benefits

Benefit information can be found on the Cal HR website, www.calhr.ca.gov, and the Cal PERS website, www.calpers.ca.gov.
Information on benefits afforded by membership in the California Public Employees Retirement System Benefit can be found on the California Department of Human Resources (Cal HR) website at https://www.calhr.ca.gov/employees/pages/salary-and-benefits.aspx.
This webpage is intended to provide general information. Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment.
Information on the benefits and protections provided to public employees by the State Civil Service Act can be found on the Cal HR website at https://www.calhr.ca.gov/Training/Pages/performance-management-merit-system-principles.aspx

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Department Website: https://cchcs.ca.gov/careers
Human Resources Contact:
Ana Lopez
(000) -
Ana.Lopez4@cdcr.ca.gov
Hiring Unit Contact:
Jayme Travers
(661) 664-3261 ext: 4606
jayme.travers@cdcr.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
CCHCS EEO Office
(000) -
CCHCS_EEO@cdcr.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional Information #1:

PRIORITY CONSIDERATION WILL BE GIVEN TO REEMPLOYMENT/DROA/SROA/SURPLUS CANDIDATES.

All methods of appointments may be considered.

CCHCS accepts electronic applications. If interested, please submit an electronic application (STD 678) thru your Cal Career account at www.jobs.ca.gov. Your application must be submitted on or before the above Final Filing Date.

Paper App (IF unable to submit an electronic application): To apply for this position, you may submit a Standard State Application (STD 678) along with copies of your most recent performance report, college transcripts/college diploma (if applicable) and license/certification (if applicable) to the contact person listed above.

PLEASE NOTE: Possession of MQs for list eligible applicants will be verified prior to interview and/or appointment. If it is determined an applicant does not meet MQs, the necessary steps will be taken to have the applicant's name withheld from the eligibility list.

All applicants must meet the minimum qualifications (MQ's) of the classification, per SPB Rule 250, with the exception of Training & Development (T&D) Assignments.

This advertisement will be used for this and other Limited Term/ Full Time vacancies that may occur at this location.

Resumes will be accepted in addition to the required STD. 678

The term VAR and/or XXX in the position number indicates that multiple vacancies may exist for this classification.

Examination Information:

To obtain list eligibility for the Office Assistant, before applying for the position(s), you must first take and pass the exam. Please click here to access the exam bulletin https://calcareers.ca.gov/Cal Hr Public/Exams/Exam Bulletin.aspx?Exam Control Id=2008

Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.