November 19, 2024

ABA Effects LLC

Los Angeles

FULL TIME

Office Administrator

Benefits:

Dental insurance
Health insurance
Paid time off
Vision insurance

JOB SUMMARY:

We are looking to hire an Office Administrator for our Alhambra office. The office administrator would be responsible for day-to-day operations and should demonstrate excellent organization and communication skills. Knowledge of healthcare, electronic health record systems, and medical billing are preferred but not required (we provide training!).

THE BASICS:

Job Type: Full-Time

Schedule: 9:00 am to 6:00 pm

Location: Alhambra

Pay rate: $18-20/hr. depending on experience

RESPONSIBILITIES:

Maintain schedules for both therapists and clients daily
Handle incoming and outgoing correspondence, including mail, emails, letters, fax, and phone calls
Respond to patient inquiries for services via phone and email in a professional and timely manner
Create and update standard reports consistently
Reach out to insurances directly to resolve issues and inquiries
Submit medical billing on a consistent basis
Check client eligibility monthly
Submit authorization requests to insurances for services
Maintain client records and accounts
Develop and implement organized file systems
Create and document administrative and clinical processes
Assist in the on-boarding process for new hires
Assist with payroll process
Import data into our accounting system
Perform all other administrative tasks as needed

QUALIFICATIONS:

Prior experience as an Office manager or administrative assistant is preferred
Proficiency in MS Office (MS Excel and MS Outlook, in particular)
Medical billing/management knowledge preferred
Hands on experience with office machines (e.g. fax machines and printers)
Strong organizational and planning skills in a fast-paced environment
High School degree; additional qualification as an administrative assistant or Secretary will be a plus
Computer literacy
Must be able to handle confidential information
Bilingual (English and Spanish/Mandarin) communication skills (written & spoken) a plus

BENEFITS:

Paid time off and sick time
Ability to cash out unused sick time at the end of the year
Comprehensive medical, dental, vision, and life insurance plan for full-time employees
8 paid company holidays
Referral Program

Join us in supporting those with special needs; we look forward to meeting you! Please visit www.abaeffects.com to learn more about our company and what we are all about.