September 4, 2024

Finley & Cook Pllc

Shawnee

Marketing Assistant

Job Summary:
We are seeking a proactive and detail-oriented Marketing Admin Assistant to join our dynamic marketing team. The ideal candidate will support the marketing department in various administrative tasks, ensuring smooth operations and contributing to the success of our marketing campaigns and initiatives.

Key Responsibilities:

Administrative Support:
- Assist with daily administrative duties and complete a broad variety of administrative tasks.
- Maintain marketing calendars, schedule meetings, and coordinate appointments.
- Prepare and edit correspondence, communications, presentations, and other documents.
Marketing Support:
- Assist in the development and implementation of marketing strategies, campaigns, and events.
- Help organize promotional events, including conferences and tradeshows, as well as host internal events.
- Maintain and update firm-wide promotional giveaways and gift programs.
- Establish and maintain relationships with multiple vendors to ensure the timely delivery of marketing materials and promotional items.
Data Management:
- Maintain the department database with accurate and up-to-date information.
- Conduct market research to identify new opportunities and trends.
- Track, analyze, and report on the performance of conferences and tradeshows.
Communications:
- Assist in drafting and distributing internal and external communications related to tradeshows, conferences, and other events.
- Support the marketing team in ensuring effective communication within the department and with other stakeholders.

Qualifications:

Education:
- High school diploma or equivalent is required.
- Any relatable degree or certifications are a plus.
Experience:
- Administrative experience is preferred.
- Familiarity with Microsoft Outlook, including email, Word, Excel, and Adobe is a must.
Skills:
- Strong organizational and time management skills.
- Excellent verbal and written communication skills.
- Proficiency in MS Office (Word, Excel, Power Point, Outlook) and Adobe.
- Ability to multitask and prioritize work in a fast-paced environment.
- Attention to detail and problem-solving skills.

Key Competencies:

Teamwork: Works well with others in a team environment.
Adaptability: Adjusts to changing priorities and conditions.
Creativity: Thinks outside the box to deliver innovative solutions.
Customer Focus: Provides high-quality service and support to internal and external clients.
Initiative: Proactively seeks opportunities to improve processes and contribute to team success.

Physical Demands:

Typical office environment and may include extended periods of sitting and repetitive work.
Employees are required to talk and hear and use hands and fingers to manipulate keys on a keyboard.
Employees are occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch, or lift 15 pounds.
The vision abilities required by this job include close vision.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Hours and Overtime:

Standard office hours are 8:00 a.m. through 5:00 p.m. Monday Friday.
Extended hours are required at various times throughout the year depending upon workload and deadlines.

Travel Requirements:

Out-of-town travel is not normally required for this position.
All efforts will be made to give as much advance notice as possible for required travel.
Employees must have reliable transportation, an active drivers license, and valid automobile insurance.

Other:

This job description has been designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required. Job responsibilities may change at any time during your employment, and you may be asked to work on special projects. Your cooperation and assistance in performing such additional work is expected.