HR Assistant

November 7, 2024

MERCY MULTIPLIED AMERICA INC

Nashville

FULL TIME

Do you have an eye for detail, value excellence, and are passionate about life transformation in Christ? If you answered yes, then you may be Mercys next HR Assistant!

Education:Bachelors degree in Human Resources, Business Administration, or a relevant field.
Skills:General knowledge of HR processes and laws preferred. A thorough understanding of, and dedication to, the vision of Mercy Multiplied, along with demonstrated Christian work ethics and a discerning approach to the sensitive and confidential nature of all matters related to the business of the ministry. Excellent communication and interpersonal skills are required. Must demonstrate a high level of integrity, professionalism and discretion in handling confidential matters, and ability to use sound judgment. Excellent organization and time management skills are a must. Prefer knowledge of database systems, administration, proficiency in Microsoft Word & Excel.

In the HR Assistant position, you will be responsible for but not limited to the following:
Administration:

Maintain employee HR files and databases, including the following:
- Gi ANT
- Staff degrees
- EID
- Right Now Media
- HR Datto folder updates
- Org Chart
- In-service tracking
- CPR certifications
- Annual staff signatures spreadsheet
- Upload applicable electronic documents for personnel files (onboarding, offboarding, status changes, licensing)
DCS Licensing Audit
- Create new in-service folders and shells in Paycom each new year
- Maintain DCS licensing spreadsheets
- Compile all required information and documents
- Run MVR report through Paycom
- Send quarterly updates of in-service hours and CPR certifications to the Director of Corporate Programs, Administrative Assistant, and HR Director for Nashville Home Staff
Performance Evaluations
- Administer signature requirements, checklists and documents for 90-day evaluations, annual evaluations, and 90-day extensions when applicable
- Check in, send outs, reminders and extensions on a weekly basis
- Outstanding signatures check in, send outs, and reminders on a weekly basis
- Review and inform Director of Human Resources of pertinent information related to 90-day evaluations and/or 90-day extensions
Assist in job description edits and updates as directed
Process employee name changes after required documents are received
Initiate IT updates for onboarding, offboarding, and status changes
- Update HR IT spreadsheet
- Ensure communication of terms/status changes/new hires to all IT sources
Recruitment Assistance:
- Schedule and conduct preliminary phone interviews as requested
- Assist with scheduling follow-up interviews as needed
Inform Executive Office of new hires for weekly praise report email
Review new hire surveys/exit surveys and send to supervisor and Director of HR
Maintain prayer room updates
Send employee goodwill communication
- Monthly birthday congratulatory emails
- Monthly birthday all-staff announcements
- Monthly years of service congratulatory email
- Weekly out-of-office communication
Conduct annual employee MVR reports and report results
Send staff birthday announcements on a monthly basis
Send employee goodwill communication
- Birthday/congratulatory/sympathy cards
- Weekly out-of-office communication
Create and distribute employee milestone certificates to managers
- Prepare service award certificate
- Communicate with payroll when monetary amounts are earned

General Assistance

Manage corporate library
Backup to reception
Backup to mailroom
Backup to payroll
Assist with event preparation, attendance (when necessary) and reconciliations
Provide on-going HRIS education as needed to staff
Assist in creating signature templates for Docu Sign or HRIS
Assist with other duties and assignments as assigned

Employee Administration Assistance

Assist with status changes, onboarding and off-boarding process within HR platform
- Initiate checklists
- Assist in HRIS position management as directed
Assist in maintaining HR database
Assist in morale-building events
Assist in building quarterly newsletter
Assist in building out Ask Here in HRIS
Provide back-up to all HR functions as assigned

Schedule: Monday - Friday, 8:00am - 5:00pm (40 hours/week)

Compensation: $19 - $20/hour

Some of the benefits you will enjoy as an employee at Mercy Multiplied include:

Health, vision, and dental benefits offered to full-time employees
Life Insurance
401K benefits
PTO, Holidays and generous bonus days at Christmas
Business casual dress code
Work-life balance
Opportunities to exercise your faith working alongside a supportive team of believers
Attend sessions led by dynamic Bible teachers and Christian speakers and authors brought in from all over the world

When submitting your application, please do not copy/paste special characters such as commas, apostrophes, and backslashes as this is incompatible with our application system and might cause errors notifications and issues with completing applications. Please manually type special characters as needed and do not copy and paste.

Mercy Multiplied exists to provide opportunities for all to experience Gods unconditional love, forgiveness, and life-transforming power. Mercys Residential counseling Program is voluntary, biblically-based, and helps young women ages 1332 break free from life-controlling issues and situations, including anxiety, depression, abuse, eating disorders, self-harm, addictions, unplanned pregnancy, and sex trafficking. These residential services are offered free-of-charge. The Mercy Multiplied Center for Wellness and Counseling is Mercys free-of-charge Outpatient counseling Program for men and women aged 13 and older. Our Outreach Services train and resource men and women to effectively support and minister to those who are hurting and struggling through workshops, videos, podcasts, discipleship teaching, and other practical resources.

The staff at Mercy Multiplied is a team of talented, fun, and hardworking people across four U.S. locations who work together to serve one mission: to provide opportunities and resources for all to experience Gods unconditional love, forgiveness, and life-transforming power.
All positions at Mercy Multiplied require mature Christians with a dedicated work ethic.Mercy Multiplied only hires and employs individuals who live a lifestyle conducive to Christian principles. Only qualified candidates need apply(no phone calls please).

We regret to inform you that this job opportunity is no longer available