Job Opportunities in United States
October 25, 2024
Auburn University
Auburn
FULL TIME
Executive Support Specialist
Position Details
Position Information
Requisition Number
S4045P
Home Org Name
The Intellectual Property Exchange
Division Name
VP for Research and Economic Dev
Position Title
Executive Support Specialist
Job Class Code
DB24
Appointment Status
Full-time
Part-time FTE
Limited Term
No
Limited Term Length
Job Summary
The Intellectual Property Exchange, under the Office of the VP for Research and Economic Development, is seeking an Executive Support Specialist I/II. This position involves performing
administrative work relating to management of complex events, meetings, projects, or other areas involving highly sensitive information and significant decision-making authority for The Intellectual Property Exchange.
Auburn University is more than just an institution; it’s a vibrant community where real people come together to make a difference. Our commitment to students, employees, communities, and our world runs deep, and it’s reflected in every corner of our campus and beyond.
Life-Changing Impact: At Auburn, our work changes lives. Whether it’s groundbreaking research, innovative teaching, administrative operations or community outreach, every effort contributes to positive change. We’re not just clocking in; we’re making a lasting difference in the lives of others.
How We Support You: Auburn cares for its greatest assets—its employees. Generous benefits, educational opportunities, and a supportive work environment make it a place where you can thrive. From health insurance to retirement plans, we’ve got you covered. Learn more about how we support employees by visiting aub.ie/working-at-auburn
Come and Stay: The median length of employment for an Auburn employee is 10 years. That’s because Auburn invests in its people. We’re not a revolving door; we’re a family. The Auburn Family. We grow together, learn together, and build lasting relationships.
Auburn University is more than just an institution; it’s a vibrant community where real people come together to make a difference. Our commitment to students, employees, communities, and our world runs deep, and it’s reflected in every corner of our campus and beyond.
Life-Changing Impact: At Auburn, our work changes lives. Whether it’s groundbreaking research, innovative teaching, administrative operations or community outreach, every effort contributes to positive change. We’re not just clocking in; we’re making a lasting difference in the lives of others.
How We Support You: Auburn cares for its greatest assets—its employees. Generous benefits, educational opportunities, and a supportive work environment make it a place where you can thrive. From health insurance to retirement plans, we’ve got you covered. Learn more about how we support employees by visiting aub.ie/working-at-auburn
Come and Stay: The median length of employment for an Auburn employee is 10 years. That’s because Auburn invests in its people. We’re not a revolving door; we’re a family. The Auburn Family. We grow together, learn together, and build lasting relationships.
A Place for Everyone: We are committed to fostering an environment where everyone feels valued and respected, and we celebrate our unique perspectives, backgrounds, and experiences. When you work at Auburn, you’re a part of a rich tapestry of individuals who bring their authentic selves to the table to create a welcoming and engaging university community.
Essential Functions
- Compiles information and prepares reports and drafts original and routine correspondence.
- Assists in maintaining databases; upload, update, and audit agreement records daily to ensure accuracy and completeness; query development; develops reports and analytics; analyze spreadsheets tracking agreement timelines; generate reports and visualizing data to identify our progress and growth, as well as areas in need of improvement; makes agreement SOP recommendations for updates regarding agreement entry and handling.
- Provides general and specialized administrative support.
- Assist with managing calendars; assist scheduling and coordinating meetings for Executive Director and ED’s direct reports; meeting preparation; prepare agendas and take minutes; provides regular updates on agreement progress.
- Retrieves and disseminates information to a wide variety of internal and external stakeholders.
- May be responsible for monetary expenditures at department or work group level.
- Interacts with Auburn University officials and special interest groups and maintains positive relationships throughout Auburn and assists with alumni donor relations through fund raisers, activities, and stewardship functions.
- Plans and coordinates complex meetings, events, and detailed travel arrangements and itineraries.
- Exercises discretion concerning highly sensitive and confidential information, disclosure of which would likely result in major disruption of operation and or internal or external groups or the general public.
- Responsible for IPX communication and marketing, overseeing the website and social media and assisting with drafting reports and presentations.
Minimum Qualifications
Minimum Qualifications
- High school diploma or equivalent.
- 4 years of experience in administrative support services.
Minimum Skills, License, and Certifications
Minimum Skills and Abilities
- Knowledge of extensive body or rules, precedents, procedures applicable to administrative support work.
- Strong coordination, organization, and time management skills.
- Team player and able to work effectively with diverse work groups in a multicultural environment.
- Excellent written and interpersonal communication skills. Must be fluent in English.
- Knowledge of social media platforms.
Minimum Technology Skills
Minimum License and Certifications
None Required.
Desired Qualifications
Desired Qualifications
Experience in higher education
Posting Detail Information
Salary Range
$39,800 - $67,500
Job Category
Administrative
Working Hours if Non-Traditional
City position is located in:
Auburn
State position is located:
Alabama
List any hazardous conditions or physical demands required by this position
Posting Date
10/24/2024
Closing Date
11/04/2024
EEO Statement
AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. The Office of Affirmative Action/Equal Employment Opportunity (AA/EEO) strives to ensure an inclusive and equitable working, living, and learning environment for members of the Auburn University community. Please visit their website to learn more.
Special Instructions to Applicants
provide 3 references
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