November 5, 2024

Confidential

Oxford

FULL TIME & CONTRACT

Executive Personal Assistant

Job Summary
The EXECUTIVE ASSISTANT will provide high-level administrative support to the CEO. This role also organizes and coordinates executive outreach and external relations efforts and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
DUTIES AND RESPONSIBILITIES:

Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
Sustain a daily calendar of meetings and events.
Prepare Word, Excel, Power Point presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
Arrange executive travel and accommodations.
Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
Excellent communication and time management skills; proven ability to meet deadlines.
Ability to function well in a high-paced environment; performs additional duties as assigned by CEO.
Draft and prepare correspondence for internal announcements, executive meetings, and organizations that the CEO is involved with.
Manage the CEO’s contacts
Be responsive to emails/texts/phone calls, with contact outside normal business hours
Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries.
Use discretion, confidentiality, and good judgment to handle executive matters.
Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
Conserve the Executive's time by reading, researching, collecting, and analyzing information as needed, in advance.
Complete ad-hoc projects as assigned – such as personal events and/or family needs.
Organize complex calendars and schedules, resolving any scheduling issues

QUALIFICATIONS:

5+ years of experience required in working in a CEO / President / C-Level assistant role.
Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point)
Ability to communicate effectively and professionally.
Willingness to stay up to date with the latest administrative methods and technology.
Excellent attention to detail

ATTRIBUTES:

BUSINESS SENSE - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
COMMITMENT TO EXCELLENCE - perform duties at the highest level possible on a consistent basis.
EXCELLENT COMMUNICATOR - able to interact with people of all levels in a confident, professional manner.
Demonstrate ability and temperament to WORK WITH SENSITIVE INFORMATION.
TEAM PLAYER - have team-oriented experience and approach.
SERVICE FOCUS - dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties.
Ability to THINK OUTSIDE OF THE BOX with a SENSE OF URGENCY