Job Opportunities in United States
November 7, 2024
Blue Mound Roofing LLC
Fort Worth
FULL TIME
Executive Assistant
Job Title: Executive Assistant
Company: Blue Mound Roofing
Location: Dallas-Fort Worth, TX (DFW Area)
Job Type: Full-Time
Salary: $65,000 per year
About Us
Blue Mound Roofing is a fast-moving, fast-paced commercial roofing company. We are dedicated to providing top-notch service to our clients and partners while maintaining an efficient internal operation. We are looking for a proactive and detail-oriented Executive Assistant to support our owner in managing daily operations, ensuring seamless communication across teams, and developing the company’s Standard Operating Procedures (SOPs).
Job Description
The Executive Assistant will handle a range of administrative, financial, and logistical tasks essential to the smooth operation of our business. This role will free up the owner’s time by expertly coordinating tasks and ensuring that both internal and external communications are timely and effective. Additionally, this role involves creating, organizing, and documenting SOPs for various company functions, ensuring consistency and efficiency across all operations. The ideal candidate will possess strong organizational and communication skills, be bilingual in English and Spanish, and be comfortable working in a dynamic environment.
Key Responsibilities
1. Executive Support
We seek a candidate who thrives in a fast-paced environment, values team collaboration, and prioritizes customer satisfaction.
Compensation and Benefits
To apply for this role, the first step is to send us a video to dave@bluemoundroofing.com in both Spanish and English, answering the following questions:
Interview Process
If you are bilingual, organized, proactive, and ready to join a high-energy team while contributing by developing our SOPs, send us your video introduction today!
Job Type: Full-time
Pay: $65,000.00 per year
Schedule:
Company: Blue Mound Roofing
Location: Dallas-Fort Worth, TX (DFW Area)
Job Type: Full-Time
Salary: $65,000 per year
About Us
Blue Mound Roofing is a fast-moving, fast-paced commercial roofing company. We are dedicated to providing top-notch service to our clients and partners while maintaining an efficient internal operation. We are looking for a proactive and detail-oriented Executive Assistant to support our owner in managing daily operations, ensuring seamless communication across teams, and developing the company’s Standard Operating Procedures (SOPs).
Job Description
The Executive Assistant will handle a range of administrative, financial, and logistical tasks essential to the smooth operation of our business. This role will free up the owner’s time by expertly coordinating tasks and ensuring that both internal and external communications are timely and effective. Additionally, this role involves creating, organizing, and documenting SOPs for various company functions, ensuring consistency and efficiency across all operations. The ideal candidate will possess strong organizational and communication skills, be bilingual in English and Spanish, and be comfortable working in a dynamic environment.
Key Responsibilities
1. Executive Support
- Email & Calendar Management: Organize, prioritize, and summarize the owner’s emails and calendar daily.
- Personal Assistance: Handle personal tasks and bookings to streamline the owner’s schedule.
- Travel Arrangements: Coordinate all business and personal travel logistics, ensuring all details are managed.
- Documentation: Assist with organizing and obtaining reports, handling hotel credit card authorizations, and managing refunds.
- CRM (Job Nimbus): Keep metrics, proposals, bids, and reports organized and up-to-date.
- Quick Books Management: Categorize expenses, run profit and loss reports, ensure timely payment processing, and manage invoices and contractor pay stubs.
- Coordination with CPA: Ensure taxes are filed promptly.
- Client and Partner Communications: Maintain regular and timely communication with clients, subcontractors, project managers, and foremen.
- Logistics Coordination: Facilitate project logistics and confirm travel and lodging arrangements for crew.
- Deadline Management: Proactively follow up on deadlines with subcontractors, vendors, and partners.
- Documentation Management: Oversee organization and filing of COIs, W9s, bond documents, contracts, and lien waivers.
- SOP Creation: Develop comprehensive Standard Operating Procedures for critical company functions, ensuring consistent and efficient workflows.
- Marketing Support: Assist in managing email marketing systems and external subcontractor management on Upwork.
- Organizational Skills: Maintain order across tasks, ensuring CRM, Quick Books, email, and calendar are updated daily.
- Attention to Detail: Accuracy in all tasks, particularly in bookkeeping and scheduling.
- Communication (Bilingual English/Spanish Required): Clear and concise communication with clients, team members, and vendors in both English and Spanish.
- Time Management: Efficient handling of multiple tasks without missing deadlines.
- Initiative & Proactivity: Anticipate needs, improve efficiency, and reduce bottlenecks.
- Adaptability: Respond to changing priorities and last-minute demands with ease.
We seek a candidate who thrives in a fast-paced environment, values team collaboration, and prioritizes customer satisfaction.
Compensation and Benefits
- Salary: $65,000 per year
- Benefits: After a few months of employment, medical benefits will be provided.
To apply for this role, the first step is to send us a video to dave@bluemoundroofing.com in both Spanish and English, answering the following questions:
- Why are you interested in this position?
- What do you know about our company?
- What is your ideal work environment?
- What are your strengths?
- Where do you see yourself in five years?
Interview Process
- Initial Phone Screening – General fit and communication skills.
- Task-Based Assessment – Practical test to gauge execution speed and attention to detail.
- Behavioral Interview – Discussion on past experiences relevant to the role.
- Reference Checks – Verification of work habits and reliability.
If you are bilingual, organized, proactive, and ready to join a high-energy team while contributing by developing our SOPs, send us your video introduction today!
Job Type: Full-time
Pay: $65,000.00 per year
Schedule:
- 8 hour shift
- Monday to Friday
- English (Required)
- Spanish (Required)
We regret to inform you that this job opportunity is no longer available
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