Job Opportunities in United States
November 5, 2024
CarnegieHall
New York
FULL TIME
Associate, Patron Programs
Since 1891, New York's Carnegie Hall has set the international standard for excellence in performance, presenting exceptional concerts by the world’s finest artists on its three iconic stages, from orchestral concerts, chamber music, contemporary offerings, and recitals to jazz, world, and popular music. Complementing its performance activities, Carnegie Hall’s Weill Music Institute creates extensive music education and social impact programs that annually serve more than 800,000 people worldwide, playing a central role in fulfilling Carnegie Hall's commitment to making great music accessible to as many people as possible.
We are seeking a highly organized and detail-oriented Associate to join our Patron Programs team. This role is pivotal in supporting our mission by ensuring seamless operations and exceptional donor relations.
Responsibilities:
To apply please submit a COVER LETTER with your resume.
Carnegie Hall is an equal opportunity employer, committed to diversity and inclusion in the workplace. Decisions concerning employment are made on the basis of an individual’s qualifications to contribute to meeting Carnegie Hall’s needs, and Carnegie Hall is committed not to discriminate against individuals on the basis of race, color, national origin, citizenship, religion, sex (including gender identity, gender expression or status of being transgender), sexual orientation, marital status, familial status, status as a caregiver, status as a victim of domestic violence or sex offenses or stalking, criminal convictions (except where otherwise permitted by law), arrest record, credit history, pregnancy, age, mental or physical disability, veteran or military status, reproductive health decisions, or any other characteristic protected by law.
We are seeking a highly organized and detail-oriented Associate to join our Patron Programs team. This role is pivotal in supporting our mission by ensuring seamless operations and exceptional donor relations.
Responsibilities:
- Office Management: Assist with day-to-day office organization, internal communications, room reservations, and scheduling to ensure smooth operations.
- Gift Acknowledgment: Manage and facilitate the weekly gift acknowledgment process for Patrons, Explorers, Notables, and Trustee annual gifts. This includes preparing weekly reports, gift posting forms, acknowledgment letters, emails, receipts, and membership materials.
- Pledge Management: Prepare monthly outstanding pledge reports for the Director of Patron Programs and coordinate follow-up communications to ensure timely fulfillment.
- Membership Renewal: Prepare, compile, and send monthly membership renewal solicitation letters to maintain and grow our donor base.
- Event Support: Assist with all Patron, Explorers, and Notables events, including day-of logistics for events and Galas, ensuring a memorable experience for attendees.
- Major Gifts Support: Provide administrative support to the Director of Major Gifts as required.
- Data Management: Maintain accurate data for internal and external reporting, manage donor lists and portfolios, and oversee the paper and electronic filing system.
- Donor Communication: In coordination with the Patron Program Senior Associate, monitor general membership inboxes and communicate with Patrons via phone and email to assist with membership inquiries.
- Donor Recognition: Ensure accurate donor credits and updates in listings, including monthly concert program Playbill and website donor listings.
- Additional Duties: Perform other related duties and special projects as assigned to support the overall goals of the Patron Programs team.
- Education: Bachelor’s degree required.
- Experience: 1-2 years of work experience, preferably within a Development and/or administrative role.
- Skills: Excellent interpersonal skills, strong written and verbal communication skills, and a keen attention to detail.
- Attributes: Ability to prioritize tasks in a fast-paced environment, demonstrating flexibility and a proactive approach to problem-solving.
To apply please submit a COVER LETTER with your resume.
Carnegie Hall is an equal opportunity employer, committed to diversity and inclusion in the workplace. Decisions concerning employment are made on the basis of an individual’s qualifications to contribute to meeting Carnegie Hall’s needs, and Carnegie Hall is committed not to discriminate against individuals on the basis of race, color, national origin, citizenship, religion, sex (including gender identity, gender expression or status of being transgender), sexual orientation, marital status, familial status, status as a caregiver, status as a victim of domestic violence or sex offenses or stalking, criminal convictions (except where otherwise permitted by law), arrest record, credit history, pregnancy, age, mental or physical disability, veteran or military status, reproductive health decisions, or any other characteristic protected by law.
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