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Title: Procurement Coordinator

Purpose: Under the direction and supervision of the Director of Purchasing, coordinate the purchasing, distribution, and procurement process of supplies, services, and equipment for the District. Manage accounts receivable process according to state laws and district policies and procedures.


Job Qualifications:

• High School diploma or equivalent
• Must obtain and maintain a AZ DPS IVP Fingerprint Clearance Card (required).
• Previous experience in accounts receivable, purchasing and procurement (preferred)
• General understanding of the principles of bookkeeping and/or accounting
• Working knowledge of computers and various software
• Exhibited desire and ability to perform the required duties
• Valid State of Arizona driver’s license

Duties and Responsibilities:

• In collaboration with the Director of Purchasing to coordinate the purchasing, procurement and warehouse functions of the district, including developing and overseeing the implementation of processes and procedures, evaluating department effectiveness, facilitates the department improvement process and ensures processes meet the needs of the District.
• Understand and have a working knowledge of the Procurement section of the USFR Compliance Questionnaire checklist, Arizona Administrative Code Title 7, Ch 2, Articles 10-11 and the Code of Federal Regulations, Part 200.
• Prepares specifications, bid invitations, and RFPs. Conducts public bid openings, bid analysis, vendor selection, product evaluation, and product recommendations of award to Governing Board.
• Have a working knowledge of the Uniformed System of Financial Records (USFR).
• Verify that purchase requisitions meet USFR guidelines and State Procurement rules with all documentation being submitted correctly, i.e., oral quotes, written quotes Request for Bids, Request for Proposals, etc.
• Ensures District compliance with all rules, laws, statues and policies in regards to purchasing.
• Understand and have a working knowledge of the Records Management section of the USFR Compliance Questionnaire checklist.
• Assists in the preparation of District budget and purchasing calendar. Reviews and revises procedures, forms, schedules, routines and assignments as required.
• Assist the contracted audit firm with the annual audit of the district.
• Assist with the Fixed Asset activity of the District.
• Attend classes, seminars and meetings as needed to improve knowledge and skills and to keep current with the latest laws, services, requirements and functions as they pertain to the district’s needs.
• Perform emergency tasks as needed and directed.
• Perform other duties as assigned.

Physical Requirements:


The physical demands described here are representative of those which must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. While performing the duties of this job, the employee may occasionally push or lift up to fifty (50) pounds, such as boxes, supplies, etc. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus. The position requires the individual to meet multiple demands from several people and to interact with the public and other staff.


Working Environment:


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


The noise level in the work environment is moderate to moderately high during the school day. There may be periods of recurring stress in the performance of this job.


Reports to: Director of Purchasing


Evaluation: Performance to be evaluated in accordance with Board policy on evaluation of support staff personnel.


Terms of Employment:
Non Exempt, 12 month position, 260/1 days
One year, limited term appointment
Salary: Starting rate $22.81 per hour
5 days’ vacation
12 days sick/personal leave
Medical, Dental, Vision, Life Insurance benefits
Participation in the Arizona State Retirement System (ASRS