Job Opportunities in United Kingdom
November 8, 2024
University College London
London
PART TIME & OTHER
Personal Assistant/Senior Administrator
Ref Number
B02-07932
Professional Expertise
Administration and Business Support
Department
School of Life & Medical Sciences (B02)
Location
London
Working Pattern
Part time
Salary
See advert text
Contract Type
Fixed-term
Working Type
Hybrid
Available for Secondment
No
Closing Date
05-Dec-2024
About us
The Department of Neuromuscular Diseases is a hub for clinical and research excellence across the spectrum of spinal cord and neuromuscular diseases. Our group of world-leading clinical, genetic and basic science researchers focus their work on understanding the causes and biological mechanisms leading to Neuromuscular Disease and translating this knowledge into developing novel therapeutic solutions that is of direct benefit to neurological disorders such as motor neurone disease, Alzheimer’s disease, and neuromuscular disease.
About the role
We are seeking a Personal Assistant/Senior Administrator to provide Professor Reilly and her team with full personal assistant support, as well as provide a broader administrative support function for the group. This will include taking responsibility for Professor Reilly’s diary management, travel arrangements, CV, and correspondence, and ensuring the smooth and efficient daily running of Professor Reilly’s and the group’s administrative, academic, and research work. You will also provide project management and administrative support for all Professor Reilly’s research grants in close collaboration with the Departmental Administrator and ION/UCL Finance teams ensuring appropriate governance, regulations, and policies are followed.
The role is available immediately and funded for one year in the first instance.
The post is offered part-time at 29.2 hours per week (0.8 Full Time Equivalent). This role is eligible for hybrid working with a minimum of 40% of time on site.
If you need reasonable adjustments or a more accessible format to apply for this job online, or have any queries regarding the application process, please contact the Institute of Neurology HR Team (ion.hradmin@ucl.ac.uk).
Informal enquiries regarding the role can be addressed to Professor Mary Reilly (m.reilly@ucl.ac.uk).
A full job description and person specification for this role can be accessed below.
About you
You will be educated to A-level or equivalent vocational standard and have substantial administrative experience with proven senior PA experience, including the management of large budgets.
Being a proficient IT user is essential, as are outstanding communication skills, strong problem-solving abilities, and flexibility in your approach to work.
Interest and knowledge of the clinical and research environment as well as experience with database management is desirable.
This role does not meet the eligibility requirements for a Skilled Worker Visa certificate of sponsorship under UK Visas and Immigration legislation. Therefore UCL will not be able to sponsor individuals who require right to work in the UK to carry out this role.
What we offer
Salary is offered in the range £34,499.20 - £41,288 (i.e., 80% of £43,124 - £51,610) per annum including London Allowance.
As well as the exciting opportunities this role presents, we also offer great benefits, some of which are below:
- 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days), pro rata for part-time staff
- Additional 5 days’ annual leave purchase scheme
- Defined benefit career average revalued earnings pension scheme (CARE)
- Cycle to work scheme and season ticket loan
- Immigration loan
- On-site nursery
- On-site gym
- Enhanced maternity, paternity and adoption pay
- Employee assistance programme: Staff Support Service
- Discounted medical insurance
This appointment is subject to UCL Terms and Conditions of Service for Research and Professional Services Staff.
Our commitment to Equality, Diversity and Inclusion
The Institute prides itself on operating in an all-inclusive environment irrespective of personal, physical, or social characteristics. Teamwork is highly valued, individual strengths are recognised and celebrated, and we are committed to advancing the careers of everyone. 12% of Institute staff are actively working on Equality, Diversity and Inclusion (EDI) initiatives; visit our EDI website for more information about our initiatives and priorities. The Institute also holds an Athena SWAN Silver award, in recognition of our commitment and demonstrable impact in advancing gender equality.
As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.
We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce; these include people from Black, Asian and ethnic minority backgrounds, disabled people, LGBTQI+ and gender diverse people in all roles, and women in Grade 9 and 10 roles.
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