August 28, 2024

A&O Shearman

Belfast

Finance Assistant - eBilling

Finance Assistant - e Billing

We have an exciting opportunity for an e Billing Assistant to join our Finance team, based in the A&O Shearman Belfast office. If you have experience with e Billing systems and are eager to grow your career in a global law firm, we would love to hear from you!

Belfast Finance

The Belfast Finance department provides services to the A&O Shearman network of offices covering management and financial accounting & reporting, revenue control (includes e Billing), credit control, accounts payable and tax. Main offices currently served are London, Belfast, US, South Africa, Dubai, Israel, France, Luxembourg, Belgium, Netherlands and Germany.

There is a strong client service ethic and we work to Service Level Agreements, targets and deadlines to deliver in line with client expectations.

A&O Shearman

A&O Shearman is a new global industry-leading law firm, with nearly 50 offices in 29 countries worldwide. Our fluency in English law, US law, and the laws of the world’s most dynamic markets, enables us to provide unmatched insight and seamless delivery to clients. We work on challenging and important deals and disputes that have the potential to shape the future.

We offer exceptional opportunities for our people; opportunities to work for the world’s leading businesses; to transform the status quo, and to deliver your best work, helping you and your career to thrive, while delivering unparalleled outcomes for our clients.

Whether you're helping clients solve complex challenges, transforming the ways we manage our business, or ensuring the smooth-running of our operations, this is an environment where you can belong and excel. We provide first-rate training and development, we are committed to diversity, equity and inclusion and we provide support and ways of working that help you optimise your wellbeing.

What truly defines a career with us? We recruit the best and ask for the best of you. And together, we will redefine success.

What you will do

As an e Billing Assistant, you will be responsible for the timely and accurate processing of all e Billing transactions through the 3E finance system, and third party e Billing systems, helping to support all offices in our network.

This will include:

Uploading e Bills into our e Billing portals
All related administrative duties as instructed by direct line lead in order to successfully submit our bills.
Obtaining appropriate authorisations prior to transaction processing;
Data entry onto the finance system;
Dealing with telephone and mailbox enquiries and queries;
Providing general support and advice within the e Billing department
Appropriate electronic filing of all documentation;
Dealing with miscellaneous duties to assist in the smooth running of the department;
Involvement in ad hoc projects

What you will have

Experience of working with e Billing systems and knowledge of the e Billing processes;
Commitment to providing professional, responsive and effective relationships;
Active team member who supports and engages with others and works effectively in a team;
Shares knowledge and skills, and provides and accepts feedback
Excellent communicator and confident in interaction with others. Listens and understands issues from all perspectives and values other opinions;
Delivers tasks in a professional and organised way with limited supervision and responsive to immediate priorities. Ability to work well under pressure and multi task to meet targets and tight deadlines;
Committed to the maintenance of established processes and systems;
Enthusiastic, pro-active and flexible approach;
Ability to assimilate large amounts of information quickly & learn rapidly.

What we can offer you

We recognise that our people are our most valuable asset, which is reflected in the wide range of benefits that are available to our employees. Some of these benefits include: our occupational pension scheme, group income protection cover, private medical insurance, mental health resources and free apps, health and wellbeing services encompassing GP service, emergency back-up care support, parental and special leave, holiday entitlement increasing with length of service, holiday trading, online discounts and lifestyle management services.

Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required.
We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic.
We recognise the value of flexible working and embraces hybrid working, allowing our people to work from home up to 40% of their working time. We do however remain committed to working together in person for the remaining 60% of time so that we can learn, grow and succeed together