Job Opportunities in United Kingdom

Day to day management of the Non-Stock ordering workload and performance, including all systems and processes. To work with and to deputise for if required the E Procurement Officer responsible for the day to day management and coordination of the materials management. Responsible for the supervision of the Materials Management staff ensuring all staff have appropriate workload and information needed to undertake work. Manage and allocate duties to the team.

Ensuring enough cover is available throughout the year and in particular periods of high demand or seasonal holidays. Deputies for peers during period of planned or unplanned absence to ensure continued customer support and when necessary, provide cover for any team duties and staff during period of planned or unplanned absence to ensure continued customer support. Meets with staff on a 1 to 1 basis to discuss operational performance. To contribute to the continuous development and performance of the Supplies Department by participating in development activities and by suggesting areas of departmental and personal improvement.

To provide resilience To undertake the roll out of e-procurement Trust wide providing update to the Procurement Team leader on the roll out and actions undertaken. To be responsible for addressing queries in a timely fashion. Where queries are delegated to ensure that actions and addressed and were taken in a timely fashion. Maintain the user and roles database ensuring that all systems are updated to reflect correct access and permission.

Responsible for ensuring that the cataloguing system is up to date liaising with the system provider and key suppliers to ensure optimum transactions. Responsible for ensuring that catalogue loads and items within procurement systems are loaded accurately. Support initiatives to maintain the accuracy and availability of catalogues. Responsible for the Finance system user database, requesting new users, data cleansing activities and end dating as required.

Liaise with Finance to maintain the Finance system supplier data providing information as required. Carry out the role of Systems Administrator for procurement systems such as but not limited to NHS Supply Chain, Oracle (NEP), Inventory. Maintain the import export library. Assist in developing standard operating procedures and user guides for use of e procurement systems, to be utilised both within the service and external departments.

Identify services that would benefit from improvements in e-procurement increase the efficiency of those you support and take action. Listen to the needs of clients and engage in productive discussions about options. Encourage users to source via the electronic catalogues. To identify products for use in inventory management Enhance user knowledge by disseminating information to update on the e Procurement system.

Undertake quotes using the electronic system to support best value and adherence to process and policies. Monitor than analyses data highlighting frequently ordered items to add to the catalogue. Use statistical formulae to ensure information is user friendly and accurate conclusions can be made by other users. Provide data and reports for the team and end users.

Supervise materials management team in the absence of Procurement Team leader. Deputise as necessary. Participates in the identification of savings and monitoring purchasing performance to achieve savings. Seek opportunities by highlighting source of supply.

To contribute and participate in benchmarking activities for the Supplies function with particular focus on benchmarking of products between direct supply and supply chain for products not under materials management. Undertake the e-procurement training which will be delivered on a 1 to1 basis or small groups Trust wide. Work closely with department peers to gain an understanding of their roles. Advise Trust colleagues on best source and route of supply for goods and services.

To make decision on the most appropriate route to market by reviewing options on orders and supply. Make assessments and advise peers and senior managers on best value for money rates. For example, National framework/local tender. To manage contracts to ensure accurate information is provided through catalogues and orders.

Work with suppliers to improve contract performance, through innovation and efficiency methodologies. Work with WYAAT and ICS as appropriate colleagues and attend meetings where required. General Assists with the implementation of Supplies policies and objectives as set out by the Head of Supplies and general requirements as set out by the Department of Health / NHSI. Assist with the implementation and smooth operation of all purchasing systems.

To be aware of the appropriate ethics behaviour in transacting public business and display a high standard of conduct and professional approach when in contact with both internal external customers and suppliers. To contribute to the continuous development and performance of the Supplies Department by participating in development activities and by suggesting areas of Departmental and personal improvement. To participate in creating a positive culture within the Department and through effective communication with customers which will ensure the delivery of a professional purchasing and supply service. Participate in ensuring that a good working relationship is maintained between all members of the Purchasing Team and associated departments.

Ensure that the team undertake the High quality and accurate work and work within the trust Standard Financial Instructions and Standing Orders. Answer queries and resolve complaints promptly. Answer queries and resolve complaints promptly. Answer queries and resolve complaints promptly.